Bike workshop management software
For sales, rental or repair services
Simplify the planning of your appointments, control your stocks in real time, quickly invoice your sales and services and keep a detailed history of each intervention, sale or rental.
Tailor-made bicycle management software
MCA Bike is available in three basic versions. These packages serve as a starting point, but as bike shop management software is a customizable solution, you can ask to add other features to suit your particular needs.
For example, you can choose to have the cash register software system without taking the HR module, or you can ask to benefit from the mobile application for the management of repairs outside the workshop for example.
MCA Bike packages B-1200 to B-1600
B-1200
- Product and service management
- Customer and supplier management
- Bar code generation and reading
- Quotes, order forms and worksheets
- Invoice with QR-code
- Graphs and statistics
- General accounting
- Sub-ledger accounting
- VAT statement
- Grouping of payments
B-1400
- B-1200
- Stock management
- Touchscreen cash register (MAC, PC, Android)
- Daily account
- Return of goods
- Advance payments and credit notes
- Gift vouchers and membership cards
- Expense report (mobile)
B-1600
- B-1400
- Payroll management
- Management of social insurance statements
- Time management
- HR-Planning and leave balance
- Timekeeping
Partnership
Velocorner, the largest online platform for bicycle sales in Switzerland, and MCA Concept are partners in supporting businesses.
Devenez client Velocorner et profitez d’un rabais de 10% sur le logiciel MCA Bike.
With MCA Bike
Increase your performance
As an entrepreneur offering bicycle rental, repair or sales services, providing excellent customer service while maintaining or improving your profitability is one of your main objectives.
Part of this involves the proper organisation of your inventory and, more generally, your database. If information is lost, misfiled and there is no real follow-up of files, you risk, for example, abuse or theft in the case of bicycle rental services, missed appointments, duplicate work or insufficient spare parts in the case of maintenance, overhaul and repair services, or insufficient or dormant stocks, lost orders in the case of bicycle and accessory sales.
These types of problems cause unnecessary costs, lose time and customers, and ultimately damage the reputation of your business.
With MCA Bike, the bicycle workshop management software, you can manage all your data in a single, modern platform.
Bikes available in the shop or in the workshop, vehicle stock, parts and accessories, scheduled or past maintenance and appointments … you gain more visibility on your vehicle fleet, your stock or your services and are able to follow each sale, intervention or rental in detail.
Automatic processes and calculations lighten your workload by reducing the number of manual operations required for each administrative or accounting operation.
You carefully monitor each file and focus on your core business to improve your performance while guaranteeing a quality service.
360° vision
Have all the information on your bikes in real time, whether it is technical or commercial data or the history of work or rental.
Simplify tracking of rentals, sales, orders and interventions, with features such as scheduling and automatic customer notifications.
Schedule in- or out-of-shop repairs and maintenance according to your availability.
Optimised stocks
Check the status and stock movements of your bikes, spare parts or accessories in real time.
Set minimum stock alerts to optimise supply.
Identify your most popular bikes and products, peak usage periods or anything else that can help you improve your management.
Commercial follow-up
Create compliant quotes and invoices for your services with ease.
Take advantage of modern cash register software integrated with an ERP system for your points of sale.
Save time on billing through annual subscription with automatically generated recurring invoices.
MCA Bike
Smooth data management
MCA Bike is a management software for bicycle shops and workshops, dedicated to the rental or repair services and the sale of bicycles. It covers all commercial management, from services or sales to purchasing and stock management.
The bike shop management software adapts to the evolution of your inventory and brings together in one place the complete management of your bike shop or workshop. This gives you all the information (type of bike, make, warranty, etc.) as well as the history (work done, rental, etc.) of each vehicle.
Tracking sales and rentals through to planning maintenance and repair services, with subscriptions and tariff plans for each cyclist.
If you have an e-commerce site, MCA Bike can be connected to it to manage your online sales (articles, stocks, orders, etc.).
In addition, MCA Bike includes an online booking module for renting vehicles or making appointments for maintenance and repair services.
This SaaS bike shop management software streamlines your operational (workflows), commercial and accounting processes. It saves you a lot of time by avoiding unnecessary handling.
Modular solution
Basic modules included with MCA Bike
ERP – CRM – CMS Module
Complete administrative management of your workshop or shop, with tracking of vehicles, services and periodic maintenance and integration of discounts (e.g. discounts for regular renters). Management of customer relations, suppliers, partners, and other contacts, with follow-up of exchanges and history. E-mail or SMS notification system to the customer for upcoming interventions, repairs, rental times or order arrivals. Sample contracts or letters with your various contacts, with a customisable layout according to your company’s graphic charter.
Planning Module
Planning system, whether for rentals, repairs or employee schedules.
Booking module
Management of online reservations for the repair or rental of bicycles, with secure payment.
Tracking Module
Management of rental bike fleets, with mileage tracking for maintenance planning and alerts for misuse.
Reporting Module
Generation of reports and statistics, dashboards and graphs.
Cash register Module
Cash register with management of products, customers, discounts, loyalty points and gift vouchers.
Additional modules
As MCA Bike is a flexible management solution, you can add additional modules. Feel free to check our modules page to see what options are available.
Key features
Complete workshop or warehouse management
Bike management and services
With an overview of your workshop activity, you can easily follow up on your rental, repair and maintenance services and/or sales.
You organise your catalogue of products for sale or rent with the categories of your choice (model, year, condition…). You quickly examine each of your files (sales history, current interventions, current rentals, etc.), distinguishing by type between mountain bikes, road bikes or more modern bikes such as electric bikes.
You also list your various labour services (wheel change, derailleur adjustment, chain check and lubrication, etc.).
You manage the sale of your products with one or more cash registers integrated into the ERP, including the management of discounts, gift vouchers and loyalty cards.
The software allows you to print labels, barcodes and QR codes for your various products.
You can take inventory in your shop or workshop using a barcode scanner and a mobile device (PDA, tablet, smartphone). The software system compares the scanned item with the established inventory list and informs you of any discrepancies.
Stock management
All stock information is visible in real time in the workshop management software, whether for vehicles, spare parts, accessories, etc.
You check the availability of an item according to a request and place supplier orders according to your stock levels. The minimum stock alert setting helps you to deal with stock shortages.
For work outside the workshop, repairers can order materials, such as spare parts, directly from their mobile devices.
The analytical aspect of the software assists you in finding the right stock balance. This reduces the risk of over- or under-stocking.
The software allows you to track supplier orders and deliveries, with supplier invoice payment management.
If you have several sales outlets and multiple storage sites, stock management allows you to control your stocks by location.
Planning
Schedule management allows you to plan your employees’ schedules, repair and maintenance services according to the availability of your repairers and the maintenance of your own rental bikes.
You define the tasks to be carried out and assign a technician, equipment, spare parts, etc. to them. You prepare the schedules of your sales staff according to the constraints and peak times. You share schedules so that each employee has access to his or her schedule.
Setting up an online booking calendar on your website makes it easier to enter appointments. Your customers make a reservation for any maintenance or repair service or for bike rental according to the time slots and technicians / vehicles available.
Appointment requests can then be approved or rejected with one click.
You can view the rentals on the booking schedule. Reminders alert you and the user of a rental vehicle of approaching deadlines.
Commercial follow-up
Customer file management allows you to group all the data related to a customer in a single file. Personal data, contracts, invoices, history of interventions, purchases or rentals… better visibility optimises your customer follow-up for customer satisfaction.
You also enhance the customer experience with automated email and SMS notifications. You notify the customer that they can pick up their vehicle and transfer the history of the work carried out, inform them of the date of the next service or the end of the rental period, confirm an appointment, etc.
Invoicing
Bike shop management software helps you to easily invoice your services, vehicles and parts
Invoicing for rental is in the form of a subscription and/or hourly rate (24 hours, hourly, half-hourly, etc.), taking into account the rate plans for each user.
You simply create your quotes by inserting services or products, the prices are automatically calculated according to the defined rates and discounts. The software takes into account the VAT on the basis of the set rates.
The quote can easily be turned into an invoice. The business documents are presented in a professional layout and contain all regulatory information.
You manage payment reminders within the software, viewing unpaid invoices and setting up automated reminders according to the deadline.
Employee management
You manage the various aspects of your human resources in the software.
Absences, holidays and leave are integrated into the system and are set up according to your regulations, with automatic updating of the leave balance and simplified validation.
Wages are calculated on the basis of actual working hours, overtime and other specifics, taking into account social security charges. You can easily generate payslips, which can be emailed, printed or shared within the working platform.
The hours can be recorded via timer, fixed time or manual insertion.
You create employee records by inserting all the necessary information. Employee-related documents, such as the CV or contract, can be stored in the system.
Tracking
For your rental service, the geolocation system allows you not only to ensure that rented bikes are returned to the shop, but also to combat misuse. It is possible to monitor the distance of a rented vehicle from a defined address and to be informed of the vehicle’s position at specific intervals (50km, 100km, 150km, and so on).
In addition, the maintenance of rental vehicles can be scheduled according to the mileage or hours of use recorded by the tracking system.
Accounting
You carry out the various accounting operations by taking advantage of automated processes. The MCA Bike software integrates accounting at all levels to simplify the entry of accounting entries and reduce administrative work.
If you operate a cash register, the cash data is automatically transferred to the accounts.
As far as VAT is concerned, you can draw up a VAT-compliant statement within the software in three clicks.
Report and analysis
The analysis tools in the bike shop management software allow you to study various aspects of your business and plan different strategies accordingly.
Through reports and statistics, you can identify, for example, the high and low seasons of your workshop or warehouse to ensure the right stock supply in each period. You evaluate the performance of sales or rentals by type of bike (mountain bike, road bike, electric bike…) or you analyse the trends of your customers in order to increase customer satisfaction.
True collaboration
The MCA Concept team works with a wide range of clients in charge of bicycle shops and workshops. The software is constantly being improved for greater simplicity and ergonomics.
Are you looking for an intuitive software to manage your workshop or shop ?
Receive a personalised offer
To summarize
MCA Bike is much more than just a bike shop management software.
It’s a complete solution that makes it easy to manage your business, whether you sell, rent or repair bicycles.
Thanks to MCA Bike, scheduling appointments, tracking inventory in real time, invoicing sales and services quickly, and keeping a detailed history of every intervention, sale or rental become simple tasks. Our basic packages, from B-1200 to B-1600, offer an ideal starting point for your management, but MCA Bike is fully customizable to meet your specific needs.
Whether you need a cash register system, inventory management, payroll or a mobile app for out-of-shop repairs, MCA Bike can adapt.
We are also proud of our partnership with Velocorner, the largest bicycle sales platform in Switzerland, which offers our customers a 10% discount on our software.
With MCA Bike, you get a 360° view of your business, optimized inventory and simplified sales follow-up.
You can boost your performance while offering exceptional customer service.
Don’t let administrative management slow you down any longer, make the choice of fluidity with MCA Bike.
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