Property management software
Simplify the administrative management of your properties and rentals, and keep track of rents, service charges and maintenance work with a comprehensive software package.
A tailor-made tool
MCA Estate is property management software to which you can add all the features you need. However, to guide you in your choice of management tool, we offer 3 basic versions, with more or less functionality.
MCA Estate Packs E-1200 to E-1600
E-1200
- Property management
- Tenant and landlord management
- Product and service management
- Customer and supplier management
- Bar code generation and reading
- Quotes, order forms and worksheets
- Invoice with QR-code
- Graphs and statistics
- General accounting
- Sub-ledger accounting
- VAT statement
- Grouping of payments
E-1400
- E-1200
- Stock management
- Return of goods
- Advance payments and credit notes
- Mobile application
- Inventory (mobile)
- Photo of premises for reports (mobile)
- Daily expense management (mobile)
- Expense report (mobile)
E-1600
- E-1400
- Payroll management
- Management of social insurance statements
- Time management
- HR-Planning and leave balance
- Timekeeping
With MCA Estate
Manage your business with peace of mind
MCA Estate, a Swiss management software for real estate professionals, meets the legal requirements relating to tenancy law imposed by Switzerland and its various cantons to assist you in managing your real estate business.
Efficient management of your various leases, tenants, landlords and buildings with management of maintenance work and rent and service charge payments.
The software simplifies the management of documents and communications by creating document templates for contracts, letters, invoices and automatically sending e-mails or SMS.
- Management by building, property, tenant and owner
- Inventory via mobile application
- Heating statement
- Rent reviews
- Model contracts and letters
- Address book
Modular solution
Basic modules included with MCA Estate
ERP – CRM – CMS Module
Classic administrative management for your property management company, in line with Swiss real estate requirements, with heating statement and automatic calculation of rent adjustments. Track tasks and interactions with tenants, owners, janitors, creditors or other relations, with contact management and history. Lease or maintenance contract templates or standard letters of correspondence, creation of online maintenance request forms.
Planning Module
Complete planning management, from appointments to employee schedules.
Guest Access Module
Secure guest access to an online space from a web browser containing various information and documents for owners, tenants or others.
Reporting Module
Real-time reports and statistics in graph or table format.
Additional modules
Additional modules can be added to the property management software. Feel free to check our modules page to see what options are available.
The benefits of flexible software
Easy integration and broad compatibility
- Quick and easy addition of modules and services, based on a single database
- Extensive interoperability with your third-party applications, your e-commerce tool, different OS (Windows, Mac, Android and Linux) and your third-party machines
Cloud computing and dematerialisation of processes
- Access to data anywhere and anytime
- Reduced infrastructure costs (IT equipment)
Shared work platform
- Synchronisation of documents and data with change history
- Different levels of access according to established profiles
Tailor-made
- Customisable and accessible (mobile, tablet, PC/Mac)
- Multilingual interface, adaptable to your company’s taste and colours (FR, EN, DE, IT)
High security, protection, availability and confidentiality of your data
Backup, access rights, data storage in Switzerland in a secure private cloud is a priority for MCA, bringing you :
- Increased confidence of your customers, suppliers and employees
- Reputation maintained
Complies with legislation & regulations
- Accounting and management of your operations in accordance with the latest legal standards.
- Compliance with ISO 20022, RGPD (General Data Protection Regulation), invoice with QR-Code, etc.
Scalability and continuous improvement
- New features and regular application enhancements, which support good business practices and improve your operations
- New services offered in line with customer needs, market and technology trends
Key features
Efficient property management
Management of buildings and objects
MCA Estate allows you to manage all your building data. The building file includes, among other things, the address of the building, the names and contact details of the various parties involved in the building (owner, caretaker, manager), the list of rental properties or condominiums, the insurance policies, the maintenance contracts and work history, the owner’s account and the heating account.
You also manage all data relating to rental properties or condominiums, such as descriptive information (floor, surface, volume), rental history, work history, etc.
Rental property management allows you to list vacant properties in order to publish advertisements.
Management of mandates
MCA Estate also allows you to manage client/owner data. The owner file compiles important information such as contact details, bank details, associated properties, insurance and the rates set for management fees and works.
You create your mandate contracts by specifying the duration date and the start date of management and you ensure the follow-up of your mandate files by managing renewals and terminations.
Rent and charges
MCA Estate automatically calculates rent adjustments based on current bank rate indices.
The software also ensures the regularisation of charges by automatically calculating the difference between the amount of charges paid and the actual amount of charges. It is then used to draw up a statement of charges for the tenant and to send reminders of charges if the tenant needs to regularise the situation.
Lease management
MCA Estate also facilitates the management of tenant data. The tenant file compiles all the important information about the tenant including contact details, bank details and the lease agreement.
You ensure the management of the tenants’ files, with the handling of the lease contract and any associated deadlines, the inventory of fixtures, the works in progress, the rent and service charge payments, as well as any requests from the tenant such as maintenance requests.
You administer all types of leases within the software. You create the lease contracts (or PPE) in accordance with the current Swiss standards, with a professional formatting.
You can handle lease terminations and renewals with the help of standard letters and automatic calculation of the associated deadlines for optimised processes.
MCA Estate assists you with the supervision of the entry and exit of tenants by managing rental contracts, digital inventories and various letters to the landlord and other recipients such as the tax office.
Mobile application
The mobile application allows you to consult all relevant information about the building and the object concerned from a smartphone or tablet during the inventory of fixtures.
The digital inventory of fixtures simplifies the process: you record your various observations directly in the mobile application, including photos if required.
The persons concerned can sign the document directly on the mobile device.
Once completed, the exit inventory of fixtures can then be compared with the entry inventory of fixtures to determine whether or not any work needs to be carried out.
Customer area
MCA Estate’s Guest Access module provides landlords and tenants with a portal enabling them to consult various information and documents (inventory of fixtures, lease contract, list of vacant properties, etc.) directly online.
It is also possible, for example, to create a maintenance request form for tenants in the tenant portal so that tenants can easily make a maintenance request online.
The requests will then be recorded in the form of a ticket using the CRM and integrated into the tenant file. You will then be able to assess the demand and plan the necessary intervention.
Management of maintenance tasks
MCA Estate simplifies the monitoring of maintenance work on your buildings, from the initial report to the completion of the work and payment, with the management of requests for tenders, work orders and payments to contractors and suppliers.
The software keeps a history of the work by building, object, tenant, etc.
Invoicing
You can easily draw up invoices for rental payments or fees, with a professional layout predefined by you.
The fees are calculated on the basis of the tariffs defined in advance and the services/hours provided, with the addition of expenses and disbursements.
VAT management is easy because it is integrated into the software and can be configured according to the standards in force.
The management of unpaid bills is done within the software itself, with automatic alerts and reminders.
Employee management
The employees, whether administrative staff or caretakers in charge of your various buildings, are also integrated into MCA Estate, and the salaries and deductions associated with them can be defined.
Hours can be managed in different ways: either with fixed hours, or with a stamper connected to the software, or with manual time insertion.
Holidays, paid leave and justified or unjustified absences are all integrated and can be set up according to your rules.
Communication with customers
The automated sending of e-mails and SMS allows you to communicate any information concerning your services to your tenants, partners and other contacts, whether it is for example notices of expiry, rent revisions or management reports.
Accounting
The accounting is integrated into your management: no need to re-enter all the data for the various balance sheets. MCA Estate integrates all accounts and manages inputs, outputs and expenses.
The software automatically manages the heating and management statements.
Report and analysis
Management reports allow you to analyse the data collected by the software. You can format them as you wish to remove the elements that interest you.
For example, you can evaluate the occupancy and vacancy rate or the turnover per tenant.
Quality service
The experts at MCA Concept can help you set up and manage your software.
By e-mail, telephone, videoconference or face-to-face, we answer your technical questions as well as your configuration requests.
Would you like to optimize your property management?
Receive a personalised offer
To summarize
MCA Estate real estate management software is a comprehensive solution designed to simplify and optimize the administrative management of properties and rentals in Switzerland.
This platform offers efficient management of buildings, tenants, owners, products, services, customers and suppliers, with advanced features such as barcode generation, QR-code invoicing, inventory management and much more.
MCA Estate meets Swiss legal requirements in terms of tenancy law, and offers tools for tracking maintenance work, rent payments and service charges.
What’s more, the software simplifies document and communication management by offering the possibility of creating document templates for contracts, letters and invoices, and automatically sending e-mails or SMS messages.
With its user-friendly interface, complementary modules, easy integration, extensive compatibility and enhanced security, MCA Estate is the ideal tool for real estate companies looking to optimize their management and improve their processes.
If you’d like to simplify the management of your real estate in Switzerland, don’t hesitate to request a personalized quote to take advantage of all the features of this high-performance management software.
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