The solution for lawyers and law firms
Software designed for lawyers: contact and appointment management, a full history for each case file and a Time-sheet system to track billable hours.
A common software foundation for every trade
The MCA-Kalé and MCA-Colibri business solutions are built on a common architecture, designed to meet the essential needs of any professional activity, whatever the sector. This foundation is organised around three main families of features: ERP, CRM and CMS, which together cover operational management, customer relations and document production.
Beyond this common foundation, each solution can be enriched with additional modules, specifically developed to meet the particularities of each business sector. With over 100 modules available, MCA-Kale covers a wide range of trades and gives every practice, firm or company a tool perfectly adapted to its specific needs.
Designed for legal practice
Opening mandates and legal files
Each mandate is structured from the first contact, then managed in a digital file that becomes the centre of the work.
- Initial enquiry, qualification of the mandate and area of law
- Conflict of interest check before opening:
- search for individuals and companies
- opposing parties and related parties
- existing files and lawyers involved
- traceability and history of checks
- Assignment to a responsible lawyer and to the associates involved
- Fee agreement, billing terms and initial retainer
- Complete digital file: number, type of mandate, parties, court or authority, status, priority and key dates
- Management of corporate clients: companies, subsidiaries, directors, shareholders and recurring mandates
- Tracking of contracts and their deadlines: leases, agreements, key clauses, renewals and terminations
Proceedings, deadlines and hearings
The firm follows every stage of a case and never misses a deadline.
- All types of proceedings:
- civil, criminal, administrative and commercial
- arbitration and mediation
- appeals and objections
- Tracking of pleadings, decisions, opposing parties and their representatives
- Statutory, judicial, contractual, appeal and response deadlines
- Automatic alerts and reminders before each deadline
- Calendars per lawyer, per file and for the whole firm
- Hearing management: courts, dates, venues, lawyers attending, summonses, required documents and minutes
- Follow-up actions after each hearing or decision
Time, fees and client funds
Time spent on each mandate is recorded accurately and turned into invoices that comply with the profession's practices.
- Time entry or stopwatch, per file and per associate
- Detailed services: phone calls, emails, drafting, legal research, hearings, travel
- Distinction between billable and non-billable time, with validation of services
- Fees based on time spent, flat fees or as agreed
- Disbursements, court costs, expert fees and cost advances
- Interim or final invoices, with deduction of retainers and QR-bills
- Separate management of client funds: retainers, advances, deposits, statements and balances per file
- Legal aid and court-appointed defence mandates: appointment decisions, statements to the authorities and tracking of reimbursements
Documents, clients and professional secrecy
MCA-Avocat protects the information entrusted to the firm, in line with the professional secrecy laid down in art. 13 of the Lawyers Act (BGFA), while simplifying exchanges with clients.
- Legal documents filed in the right file: pleadings, judgments, decisions, agreements and supporting documents
- Document versions, full-text search and letter templates
- Exchanges with clients, courts and authorities automatically linked to the file
- Secure client portal:
- viewing and uploading documents
- document requests
- tracking of deadlines, invoices and retainers
- Electronic signature of fee agreements, powers of attorney and contracts
- Access rights per user, per role and per file, with restricted access to sensitive documents
- Log of views and changes, two-factor authentication
- Archiving of closed files, retention periods and possible reactivation of a mandate
MCA Avocat, tailored to your requirements
A turnkey, personalised solution, accessible from computer, tablet or smartphone, with a client portal. Automate your day-to-day administrative tasks.
The benefits of MCA Avocat
Three building blocks working together, completed by the modules specific to your business.
Management of Time-sheets, retainers and credit notes per case file.
Contacts, appointments and a complete history of exchanges for each case file.
Contract templates and standard letters linked to case files, with built-in attachments.
Appointments, tasks by file and team schedules: all your planning in one place.
Tablets or smartphones supplied so you can access your data anytime, anywhere.
Let's talk about your firm
A demonstration tailored to legal practice, with no obligation.