Management software for bookshops and libraries
Maintain a computerised catalogue, track your book collection in real time, whether you are lending or selling books, and maximise your stock management.
A wide range of functions to choose from
MCA Books is a customizable bookstore and library management software. This gives you the opportunity to activate only the modules and features you need, so that you have a solution that is 100% suited to you.
However, to guide you in your choice, 3 basic versions of the software are made available, with a defined set of features. These packages can be adjusted at any time, either before or after the implementation of the software.
Don’t need a cash register ? No problem, the module will not be included in your subscription. Is your organisation growing and are you now managing employees ? HR features are added to your account.
Packs MCA Books BO-1200 à BO-1600
BO-1200
- Book management
- Product and service management
- Customer and supplier management
- Bar code generation and reading
- Quotes, order forms and worksheets
- Invoice with QR-code
- Graphs and statistics
- General accounting
- Sub-ledger accounting
- VAT statement
- Grouping of payments
BO-1400
- BO-1200
- Stock management
- Touchscreen cash register (MAC, PC, Android)
- Daily account
- Return of goods
- Advance payments and credit notes
- Gift vouchers and membership cards
- Expense report (mobile)
BO-1600
- BO-1400
- Payroll management
- Management of social insurance statements
- Time management
- HR-Planning and leave balance
- Timekeeping
Get cash register equipment
- Touch screen computer
- Cash drawer
- Bar code scanner
- Thermal printer
Library management
Optimise your stock levels
Unfulfilled orders, unhappy customers and loss of potential sales, piles of unsold books, high storage costs and heavily discounted sales – these are the consequences of poor stock management for bookshops.
With MCA Books, supply chain management is greatly simplified thanks to a variety of digital processes.
You can view your stock levels and movements in real time. Configurable alerts warn you when the minimum stock of an item is reached. And supplier orders can be generated automatically as needed.
Using reports and statistics, you can analyze your sales according to different criteria (popularity of titles or authors, peak season periods, etc.) to better plan your supplies.
This optimises the efficiency of your stocks, avoids the risk of over- or under-stocking and ensures that order deadlines are met.
Library management
Keep an eye on your collection
Misfiled documents, unrecorded information and a backlog of unreturned loans are a nightmare for libraries.
Under these conditions, the risk of losing documents is high. The repeated disappearance of books prolongs the recollection process, incurs unnecessary costs and frustrates readers.
With MCA Books, you have a centralized system for keeping track of all your collection’s movements.
You list all your books in the software’s database, filling in the specific information for each title. The system automatically detects unreturned books and generates reminders for the reader concerned.
The information is well allocated so you know where your books and other items are at all times, whether they are on the shelf, in stock or on loan from a reader or other institution.
The simplicity of a computerised system
Classify your books digitally by title, author, ISBN… and manage your inventory via barcodes or QR-codes.
Keep track of your collection as it is borrowed or sold, with a history of movements.
Share your digital catalogues on your website by allowing online searching by title, author, keyword or other criteria.
Connected to your website
Integrate library and loyalty cards into the system and open a customer area, accessible from your website.
Readers can manage their loans (in progress, history, extension, etc.), fines and document reservations.
Customers have access to their orders (in progress, history, etc.) and invoices (open or paid).
Automated communications
Reduce oversights or delays with automated emails or SMS to customers or readers.
Set reminders for various scenarios:
– order pending at the shop,
– maturing loan,
– delay in the return of a document,
– etc.
MCA Books
Dematerialised document management
MCA Books is an intuitive bookstore and library management software. It allows you to maintain a detailed database of your books and other media and to manage the operations essential to your business.
For bookstores, the advanced features of this management tool help you manage all the commercial aspects of your shop: customers, suppliers, invoices, stocks, orders, etc.
For libraries, this solution assists you in a wide range of operations, including building up the library’s holdings, indexing and cataloguing documents, and recording and tracking loans.
Available in SaaS mode, this software incorporates a centralised system for tracking the progress of your collection, with all up-to-date information available. The planning aspect meticulously manages orders and loans to ensure the traceability of your items.
Linking items to the system via barcodes simplifies not only the sale and loan of documents, but also inventory and stock-taking.
In addition to document management, HR management is added as required, with the preparation of salary slips, the monitoring of employees’ hours, the planning of schedules, the balance of holidays, etc.
Automated processes save you valuable time by eliminating tedious tasks.
Modular solution
Core modules included with MCA Books
ERP – CRM – CMS Module
Standard administrative management of your establishment, with book referencing, stock management and link with Woocommerce for WordPress. Follow-up of interactions with readers, clients or prospects, with contact management, communication history and actions. Model contracts or standard letters for correspondence with your contacts, linked directly to the files with the possibility of including annexes.
Planning Module
Complete planning management, whether it is for the monitoring of loans or orders, appointments or employees’ schedules.
Guest Access Module
Secure guest access to various information and documents for customers, readers or employees.
Reporting Module
Real-time reports and statistics in graph or table format.
Cash Register Module
Cash register with customer management, items by category, discounts, gift certificates and loyalty points.
Additional modules
As MCA Books is a flexible management solution, you can add additional modules. Feel free to check our modules page to see what options are available.
Benefits of a flexible management solution
Easy integration and broad compatibility
- Quick and easy addition of modules and services, based on a single database
- Extensive interoperability with your third-party applications, your e-commerce tool, different OS (Windows, Mac, Android and Linux) and your third-party machines
High security, protection, availability and confidentiality of your data
Backup, access rights, data storage in Switzerland in a secure private cloud is a priority for MCA, bringing you :
- Increased confidence of your customers, suppliers and employees
- Reputation maintained
Complies with legislation & regulations
- Accounting and management of your operations in accordance with the latest legal standards.
- Compliance with ISO 20022, RGPD (General Data Protection Regulation), invoice with QR-Code, etc.
Scalability and continuous improvement
- New features and regular application enhancements, which support good business practices and improve your operations
- New services offered in line with customer needs, market and technology trends
Shared work platform
- Synchronisation of documents and data with change history
- Different levels of access according to established profiles
Tailor-made
- Customisable and accessible (mobile, tablet, PC/Mac)
- Multilingual interface, adaptable to your company’s taste and colours (FR, EN, DE, IT)
Cloud computing and dematerialisation of processes
- Access to data anywhere and anytime
- Reduced infrastructure costs (IT equipment)
Key features
A connected system for better traceability
Collection management
The bookstore and library management software allows to list all types of books and documents (physical or digital) and other audiovisual items such as CDs or documentaries.
You create your article records in the software. The latter include various information specific to each title: bibliographic information, shelf, stock, movements, purchase or borrowing history, selling price, etc. This allows you to reconstruct the history of your collection.
Your bookshop or library’s catalog and inventory can be compiled using barcodes or QR codes.
By using the barcode system, you can spend less time on inventory or stocktaking. Simply scan a code and the software automatically compares the item in question with the established inventory list. At the end of the inventory, the software notifies you of any missing items.
No need to print out lists on paper, you access the data in the software from a smartphone or tablet.
MCA Books also includes online catalogue management allowing customers to search, reserve and/or order one or more books from your collection.
Planning
In the schedule, you organize your employees’ working hours and the various tasks in your bookshop or library, which you assign to your staff.
The planning of the bookshop and library management software includes the monitoring of loan deadlines and delivery times. It is linked to the automatic reminder system.
Accounting
The accounting is integrated into your management: no need to re-enter all the data for the various balance sheets. MCA Books integrates all accounts and manages inputs, outputs and expenses.
Sales tracking
The bookstore management aspect of the software takes care of customer management with the tracking of orders or purchases, loyalty cards and discounts, but also the tracking of the various interactions with the customer.
The software also integrates one or more cash registers, connected to the ERP. You make your sales in the cash register software and each transaction is carefully recorded in the system. You save time on your accounting thanks to the automatic reporting of cash transactions.
From your website or webshop, your customers can consult via a private account various information such as the status of their order or the history of their purchases and invoices.
Report and analysis
Management and statistical reports allow you to analyse the data collected by the software. You can format them as you wish to remove the elements that interest you.
For example, you can measure your overall or departmental sales and identify the most popular book, or analyse customer trends to increase customer satisfaction.
Employee management
The employees are also taken care of by MCA Books, the salaries and related deductions can be defined.
Hours can be managed in different ways: either with fixed hours, or with a stamper connected to the software, or with manual time insertion.
Holidays, paid leave and justified or unjustified absences are all integrated and can be set up according to your rules.
Loan tracking
The library management aspect of the software maintains a database of books and other media borrowed. Loan management includes both user loans and interlibrary loans.
You manage the borrowing of documents, which includes :
– tracking of loans and returns, with reminders for due dates,
– management of reservations and extensions,
– management of library cards and fines.
The management software links the reader’s card with the library card in order to allocate a loan to the right person when the barcode is scanned. The status of the borrowed document is automatically updated in the catalogue.
The reader record is linked to the user account, which can be created from your website. Readers can view certain information by logging into their account. For example, they can see which documents they have borrowed, the duration of the loans, the balance of their fines, etc.
Loan management also includes interlibrary loans, with the reception or sending of document requests and the tracking of items.
Reminders and customer communication
The bookstore and library management software automatically generates email and SMS notifications and reminders for loans and orders.
Deadline reminders, unreturned books, unpaid fines, orders to be collected… you set the text templates and deadlines and the software does the rest.
You can also share news about your institution by preparing newsletters or personalised marketing campaigns for upcoming events (workshop, author meeting, etc.) or promotional offers.
Stock management
The stock overview allows you to monitor the stock situation and manage the supply of your bookshop or library accordingly.
You have the possibility to spread your stocks over different locations. The software then allows you to manage your stocks by location.
You also manage the acquisition of new books. MCA Books includes tracking of supplier orders, deliveries and supplier invoice payments.
Supplier records are updated with each new transaction to provide you with a complete history.
Invoicing
Purchase orders or reminder fees are transformed into invoices in one click, with a professional layout predefined by you in pdf format.
The VAT is integrated into the bookshop and library management software and can be configured according to the standards in force.
The management of unpaid bills is done within the software itself, with automatic alerts and reminders.
FAQ
Who is this software intended for ?
MCA Books is specially designed for managing large quantities of books. It can therefore be used by any type of institution or company in charge of a collection of works (books, articles, documents, etc.), whether it be for the loan or sale of new, second-hand or collectible books.
Whether you run a public or university library, a media library, a research centre, a children’s bookshop, a bookshop specialising in school textbooks, a comic book shop… the software has features that adapt to your working methods and needs.
Does the software follow a subscription or perpetual license model?
The management software for bookshops and libraries is offered on a subscription basis, i.e. in SaaS mode.
This model allows you to benefit from updates and to change your features and users whenever you want.
How do I access my software ?
You do not have to download or install anything. The management software is accessible from a private url that we provide.
Just enter the url in your browser and log in to your account with your login details.
Over 20 years of experience
As a software publisher and information management expert, MCA Concept is continually improving its software base to meet customer demands.
We pay attention to your needs and adapt the software processes to your working methods to make your work as easy as possible.
Are you looking to consolidate the management of your bookshop or library ?
Receive a personalised offer
To summarize
MCA Books is much more than just management software for bookshops and libraries.
It offers a wide range of modular features, allowing you to customize your solution to meet your specific needs.
Whether you’re a bookshop looking to optimize your stock levels, manage your sales, or a library wishing to closely monitor the traceability of your collection, MCA Books simplifies all these essential operations.
Our software guarantees easy integration, optimum security for your data, regulatory compliance, and continuous scalability to keep up with the latest trends.
Don’t let poor inventory or loan management undermine the efficiency of your business.
Choose MCA Books and free up your time to focus on what really matters: your customers and readers.
Order MCA Books today and treat yourself to a powerful tool for managing your bookshop or library.
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