Bike workshop management software
For sales, rental or repair services
Simplify the planning of your appointments, control your stocks in real time, quickly invoice your sales and services and keep a detailed history of each intervention, sale or rental.
Tailor-made bicycle management software
MCA Bike is available in three basic versions. These packages serve as a starting point, but as bike shop management software is a customizable solution, you can ask to add other features to suit your particular needs.
For example, you can choose to have the cash register software without taking the HR module, or you can ask to benefit from the mobile application for managing repairs outside the workshop, for example.
MCA Bike packages B-1200 to B-1600
B-1200
- Bike/motorcycle management
- Administration
- Logistics
- Purchase, multi-currency
- Sales, customer management, multi-currency
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
B-1400
- Bike/motorcycle management
- Administration
- Logistics
- Purchase, multi-currency
- Credit purchase
- Sales, customer management, multi-currency
- Credit sale
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
B-1600
- Bike/motorcycle management
- Administration
- Logistics
- Purchase, multi-currency
- Credit purchase
- Sales, customer management, multi-currency
- Credit sale
- Project management
- Project and customer management
- Case management
- Customer files
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
- HR-Time Management
- HR-Scheduling and leave balances
Features in detail
You’ll find a full list of software features depending on the package you need.
Bike/motorcycle management
– Address file service providers
– Bicycle/motorcycle management
Administration
– User management, password
– User access rights management
Logistics
Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of invoices
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project and customer management
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
– Payment schedule
– Supplier subledger
– Analysis of payments by period
– Depreciation management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
– Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
– Schedule, week, month, year, hours counting
B-1200
Bike/motorcycle management
– Address file service providers
– Bicycle/motorcycle management
Administration
– User management, password
– User access rights management
Logistics
Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
– Payment schedule
– Supplier subledger
– Analysis of payments by period
– Depreciation management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
B-1400
Bike/motorcycle management
– Address file service providers
– Bicycle/motorcycle management
Administration
– User management, password
– User access rights management
Logistics
Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
– Payment schedule
– Supplier subledger
– Analysis of payments by period
– Depreciation management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
B-1600
Bike/motorcycle management
– Address file service providers
– Bicycle/motorcycle management
Administration
– User management, password
– User access rights management
Logistics
Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of invoices
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project and customer management
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
– Payment schedule
– Supplier subledger
– Analysis of payments by period
– Depreciation management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
– Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
– Schedule, week, month, year, hours counting
Partnership
Velocorner, Switzerland’s largest online bicycle sales platform, and MCA Concept are partnering to support businesses.
Devenez client Velocorner et profitez d’un rabais de 10% sur le logiciel MCA Bike.
With MCA Bike
Increase your performance
As an entrepreneur offering bike rental, repair or sales services, ensuring impeccable customer service while maintaining or improving your profitability is one of your main objectives.
Part of this involves the proper organisation of your inventory and, more generally, your database. If information is lost, misplaced or misfiled, and there is no real follow-up of files, you risk, for example, abuse or theft in the case of bike rental services, missed appointments, duplicate interventions or insufficient spare parts in the case of maintenance, overhaul and repair services, or insufficient or dormant stocks and lost orders in the case of bike and accessory sales.
These kinds of problems lead to unnecessary costs, lost time and customers, and ultimately damage your company’s reputation.
With MCA Bike, the bicycle workshop management software, you can manage all your data in a single, modern platform.
Bikes available in store or in the workshop, vehicle stock, parts and accessories, scheduled or past maintenance and appointments… you gain greater visibility of your vehicle fleet, your stock or your services, and are able to track each sale, intervention or rental in detail.
Automatic processes and calculations lighten your workload by reducing the number of manual operations required for each administrative or accounting operation.
You carefully monitor each file and focus on your core business to improve your performance while guaranteeing a quality service.
360° vision
Get all the information you need about your bikes in real time, from technical and commercial data to work and rental histories.
Simplify tracking of rentals, sales, orders and interventions, with features such as scheduling and automatic customer notifications.
Schedule in- or out-of-shop repairs and maintenance according to your availability.
Optimised stocks
Check the status and stock movements of your bikes, spare parts or accessories in real time.
Set minimum stock alerts to optimise supply.
Identify your most popular bikes and products, peak usage periods or anything else that can help you improve your management.
Commercial follow-up
Easily create compliant quotes and invoices for your services.
Take advantage of modern cash register software integrated with an ERP system for your points of sale.
Save time on invoicing with an annual subscription and automatically generated recurring invoices.
MCA Bike
Smooth data management
MCA Bike is management software for bike stores and workshops, dedicated to bike rentals, repairs and sales. It covers all aspects of sales and service management, from purchasing and sales to inventory management.
The bike shop management software adapts to the evolution of your inventory, and brings together in one place the complete management of your bike store or workshop. You have access to all the information (bike type, brand, warranty, etc.) and history (work carried out, rentals, etc.) specific to each vehicle.
Sales and rental tracking is integrated, as is the management of maintenance and repair services, with subscription options and personalized pricing for each cyclist.
If you run an e-commerce site, MCA Bike can be connected to it to manage your online sales (items, stock, orders, etc.).
In addition, MCA Bike includes an online booking module for renting vehicles or making appointments for maintenance and repair services.
This SaaS bicycle workshop management software streamlines your operational (workflows), commercial and accounting processes. It saves you a lot of time by avoiding unnecessary handling.
Basic modules included with MCA Bike
ERP – CRM – CMS Module
Complete administrative management of your workshop or shop, with tracking of vehicles, services and periodic maintenance and integration of discounts (e.g. discounts for regular renters). Management of customer relations, suppliers, partners, and other contacts, with follow-up of exchanges and history. E-mail or SMS notification system to the customer for upcoming interventions, repairs, rental times or order arrivals. Sample contracts or letters with your various contacts, with a customisable layout according to your company’s graphic charter.
Modular solution
Planning Module
Planning system, whether for rentals, repairs or employee schedules.
Booking module
Management of online reservations for the repair or rental of bicycles, with secure payment.
Tracking Module
Management of rental bike fleets, with mileage tracking for maintenance planning and alerts for misuse.
Reporting Module
Generation of reports and statistics, dashboards and graphs.
Cash register Module
Cash register with management of products, customers, discounts, loyalty points and gift vouchers.
Additional modules
As MCA Bike is a flexible management solution, you can add additional modules. Feel free to check our modules page to see what options are available.
Key features
Complete workshop or warehouse management
Bike management and services
With an overview of your workshop’s activity, you can easily monitor your rental, repair and maintenance and/or sales services.
You organise your catalogue of products for sale or rent with the categories of your choice (model, year, condition…). You can quickly examine each of your files (sales history, work in progress, rental in progress, etc.), distinguishing by type between mountain bikes, road bikes or more modern bikes such as electric bikes.
You also list your various labor services (wheel change, derailleur adjustment, chain inspection and lubrication, etc.).
You manage the sale of your products with one or more cash registers integrated into the ERP, including the management of discounts, gift vouchers and loyalty cards.
The software lets you print labels, barcodes and QR codes for your various products.
You can take inventory in your store or workshop using a barcode scanner and a mobile device (PDA, tablet, smartphone). The software system compares the scanned item with the established inventory list and informs you of any discrepancies.
Stock management
All stock information is visible in real time in the workshop management software, whether for vehicles, spare parts, accessories, etc.
You check the availability of an item according to a request and place supplier orders according to your stock levels. The minimum stock alert setting helps you anticipate stock shortages.
For work outside the workshop, repairers can order materials, such as spare parts, directly from their mobile devices.
The analytical aspect of the software assists you in finding the right stock balance. This reduces the risk of over- or under-stocking.
The software allows you to track supplier orders and deliveries, with supplier invoice payment management.
If you have several sales outlets and multiple warehousing sites, stock management enables you to control your inventory by location.
Planning
Schedule management allows you to plan your employees’ schedules, repair and maintenance services according to the availability of your repairers and the maintenance of your own rental bikes.
You define the tasks to be carried out and assign a technician, equipment, spare parts, etc. to them. You prepare your salespeople’s schedules according to constraints and peak times. You share schedules so that each employee has access to his or her schedule.
Setting up an online booking calendar on your website simplifies the process of making appointments. Your customers can easily book a maintenance or repair service, or rent a bike, based on time slots and available technicians or vehicles.
Appointment requests can then be approved or rejected with one click.
The reservation schedule makes it easy to view rentals, with automatic reminders for you and users of important vehicle rental deadlines.
Commercial follow-up
Customer file management allows you to group all the data related to a customer in a single file. Personal data, contracts, invoices, history of interventions, purchases or rentals… better visibility optimises your customer follow-up for customer satisfaction.
You also enhance the customer experience with automated email and SMS notifications. You notify the customer that they can pick up their vehicle and transfer the history of the work carried out, inform them of the date of the next service or the end of the rental period, confirm an appointment, etc.
Invoicing
Bicycle workshop management software helps you invoice your services, vehicles and parts with ease.
Thanks to an automatic invoice generator, rental is invoiced by subscription and/or hourly rate (24h, hour, half-hour, etc.), taking into account the rate plans for each user.
You simply create your quotations by inserting services or products, and prices are automatically calculated on the basis of defined rates and discounts. The software takes VAT into account on the basis of the rates set.
The quotation can easily be transformed into an invoice using the automatic generator, which produces professionally formatted commercial documents, including all regulatory information.
You manage payment reminders within the software, viewing unpaid invoices and setting up automated reminders according to due date.
Employee management
You manage the various aspects of your human resources in the software.
Absences, vacations and vacations are integrated into the system and set up according to your company rules, with automatic updating of leave balances and simplified validation.
Wages are calculated on the basis of actual working hours, overtime and other specifics, taking into account social security charges. You can easily generate pay slips, which can be e-mailed, printed or shared within the working platform.
The hours can be recorded via timer, fixed time or manual insertion.
You create employee records by inserting all the necessary information. Employee-related documents, such as the CV or contract, can be stored in the system.
Tracking
For your rental service, the geolocation system allows you not only to ensure that rented bikes are returned to the shop, but also to combat misuse. It is possible to monitor the distance of a rented vehicle from a defined address and to be informed of the vehicle’s position at specific intervals (50km, 100km, 150km, and so on).
In addition, the maintenance of rental vehicles can be scheduled according to the mileage or hours of use recorded by the tracking system.
Accounting
You carry out the various accounting operations by taking advantage of automated processes. MCA Bike software integrates accounting at all levels to simplify entry of accounting entries and reduce administrative work.
If you operate a cash register, the cash data is automatically transferred to the accounts.
As far as VAT is concerned, you can draw up a VAT-compliant statement within the software in three clicks.
Report and analysis
The analysis tools in the bike shop management software enable you to study various aspects of your business and plan different strategies accordingly.
Using reports and statistics, you can identify the high and low seasons in your workshop or warehouse, for example, to ensure that stocks are properly replenished for each period. You evaluate sales or rental performance by bike type (mountain bike, road bike, electric bike…) or analyze customer trends to increase customer satisfaction.
True collaboration
The MCA Concept team works with numerous customers in charge of bicycle stores and workshops. The software is continually refined for greater simplicity and ergonomics.
Are you looking for an intuitive software to manage your workshop or shop ?
Receive a personalised offer
To summarize
MCA Bike is much more than just a bike shop management software.
It’s an all-in-one solution designed to simplify the management of your business, whether you’re selling, renting or repairing bicycles.
With MCA Bike, scheduling appointments, tracking inventory in real time, invoicing sales and services quickly, and keeping a detailed history of every intervention, sale or rental become simple tasks. Our basic packages, from B-1200 to B-1600, offer an ideal starting point for your management, while MCA Bike is fully customizable to meet your specific needs.
Whether you need a cash register system, inventory management, payroll or a mobile app for out-of-shop repairs, MCA Bike can adapt.
We are also proud of our partnership with Velocorner, the largest bicycle sales platform in Switzerland, which offers our customers a 10% discount on our software.
With MCA Bike, you get a 360° view of your business, optimized inventory and simplified sales follow-up.
You can boost your performance while offering first-rate customer service.
Don’t let administrative management slow you down any longer, make the choice of fluidity with MCA Bike.
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