Bike workshop management software

For sales, rental or repair services

Simplify the planning of your appointments, control your stocks in real time, quickly invoice your sales and services and keep a detailed history of each intervention, sale or rental.

Logo showing a car symbolising garage repair services

Tailor-made bicycle management software

MCA Bike is available in three basic versions. These packages serve as a starting point, but as bike shop management software is a customizable solution, you can ask to add other features to suit your particular needs.

For example, you can choose to have the cash register software system without taking the HR module, or you can ask to benefit from the mobile application for the management of repairs outside the workshop for example.

MCA Bike packages B-1200 to B-1600

Logo showing a person on a bicycle symbolising bicycle management

B-1200

  • Bike/motorcycle management
  • Administration
  • Finance
  • General accounting, multi-currency
  • Invoice payments (suppliers)
  • Grouping of payments
  • Logistics
  • Purchase, multi-currency
  • Sales, customer management, multi-currency
Logo showing a person on a bicycle symbolising bicycle management

B-1400

  • Bike/motorcycle management
  • Administration
  • Finance
  • General accounting, multi-currency
  • Invoice payments (suppliers)
  • Grouping of payments
  • Logistics
  • Purchase, multi-currency
  • Sales, customer management, multi-currency
  • Credit purchase
  • Credit sale
  • Human Resources
  • HR-Employees (salaries)
Logo showing a person on a bicycle symbolising bicycle management

B-1600

  • Bike/motorcycle management
  • Administration
  • Finance
  • General accounting, multi-currency
  • Invoice payments (suppliers)
  • Grouping of payments
  • Logistics
  • Purchase, multi-currency
  • Sales, customer management, multi-currency
  • Credit purchase
  • Credit sale
  • Human Resources
  • HR-Employees (salaries)
  • Project management
  • Customer files
  • Project and customer management
  • HR-Time Management
  • HR-Scheduling and leave balances

Features in detail

You’ll find a full list of software features depending on the package you need.

Bike/motorcycle management

– Address file service providers
– Bicycle/motorcycle management

 

Administration

– User and password management
– User access rights management

 

Logistics

Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting

 

Credit purchase

– Management of returned goods (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)

 

Sales, customer management, multi-currency

– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending of quotations and invoices in pdf format by e-mail
– Cash receipt – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending of documents by e-mail

Credit sale

– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)

 

Finance

General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements

 

Invoice payments (suppliers)

– Payment schedule
– Accounts payable
– Payment analysis by period
– Amortization management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banques DTA (pain001) – EBICS – iso : 20022

 

Human Resources

HR-Employees (salaries)
– Choice of salary by trade
– Management of ass. social
– Management of employer’s charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting

 

HR-Time Management

– Production time management
– Employee time management
– Worksheet management
HR-Scheduling and leave balances
– Planning, week, month, year, time accounting

 

Project management

Customer files
– Centralized management of customers/suppliers
– Centralized management of invoices
– Storage of documents related to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS

 

Project and customer management

– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers

 

Logo showing a person on a bicycle symbolising bicycle management

B-1200

Bike/motorcycle management

– Address file service providers
– Bicycle/motorcycle management

 

Administration

– User and password management
– User access rights management

 

Logistics

Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting

 

Sales, customer management, multi-currency

– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending of quotations and invoices in pdf format by e-mail
– Cash receipt – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending of documents by e-mail

Finance

General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements

 

Invoice payments (suppliers)

– Payment schedule
– Accounts payable
– Payment analysis by period
– Amortization management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banques DTA (pain001) – EBICS – iso : 20022

Logo showing a person on a bicycle symbolising bicycle management

B-1400

Bike/motorcycle management

– Address file service providers
– Bicycle/motorcycle management

 

Administration

– User and password management
– User access rights management

 

Logistics

Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting

 

Credit purchase

– Management of returned goods (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)

 

Sales, customer management, multi-currency

– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending of quotations and invoices in pdf format by e-mail
– Cash receipt – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending of documents by e-mail

Credit sale

– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)

 

Finance

General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements

 

Invoice payments (suppliers)

– Payment schedule
– Accounts payable
– Payment analysis by period
– Amortization management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banques DTA (pain001) – EBICS – iso : 20022

Human Resources

HR-Employees (salaries)
– Choice of salary by trade
– Management of ass. social
– Management of employer’s charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting

Logo showing a person on a bicycle symbolising bicycle management

B-1600

Bike/motorcycle management

– Address file service providers
– Bicycle/motorcycle management

 

Administration

– User and password management
– User access rights management

 

Logistics

Purchasing, multi-currency
– Management of services provided
– Product management
– Bar code management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting

 

Credit purchase

– Management of returned goods (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)

 

Sales, customer management, multi-currency

– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice
– Sending of quotations and invoices in pdf format by e-mail
– Cash receipt – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending of documents by e-mail

Credit sale

– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)

 

Finance

General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements

 

Invoice payments (suppliers)

– Payment schedule
– Accounts payable
– Payment analysis by period
– Amortization management
Payment consolidation
– Postfinance OPAE-FDS – iso :20022
– Banques DTA (pain001) – EBICS – iso : 20022

 

Human Resources

HR-Employees (salaries)
– Choice of salary by trade
– Management of ass. social
– Management of employer’s charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting

 

HR-Time Management

– Production time management
– Employee time management
– Worksheet management
HR-Scheduling and leave balances
– Planning, week, month, year, time accounting

 

Project management

Customer files
– Centralized management of customers/suppliers
– Centralized management of invoices
– Storage of documents related to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS

 

Project and customer management

– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers

 

Partnership

Velocorner, Switzerland’s largest online bicycle sales platform, and MCA Concept are partnering to support businesses.

Devenez client Velocorner et profitez d’un rabais de 10% sur le logiciel MCA Bike.

Two mechanics inspecting a car
A mechanic mounting a tire on a rim
Automotive mechanic using a digital tablet

With MCA Bike

Increase your performance

As an entrepreneur offering bike rental, repair or sales services, ensuring impeccable customer service while maintaining or improving your profitability is one of your main objectives.

Part of this involves the proper organisation of your inventory and, more generally, your database. If information is lost, misfiled and there is no real follow-up of files, you risk, for example, abuse or theft in the case of bicycle rental services, missed appointments, duplicate work or insufficient spare parts in the case of maintenance, overhaul and repair services, or insufficient or dormant stocks, lost orders in the case of bicycle and accessory sales.

These types of problems cause unnecessary costs, lose time and customers, and ultimately damage the reputation of your business.

With MCA Bike, the bicycle workshop management software, you can manage all your data in a single, modern platform.

Bikes available in the shop or in the workshop, vehicle stock, parts and accessories, scheduled or past maintenance and appointments … you gain more visibility on your vehicle fleet, your stock or your services and are able to follow each sale, intervention or rental in detail.

Automatic processes and calculations lighten your workload by reducing the number of manual operations required for each administrative or accounting operation.

You carefully monitor each file and focus on your core business to improve your performance while guaranteeing a quality service.

360° vision

Have all the information on your bikes in real time, whether it is technical or commercial data or the history of work or rental.

Simplify tracking of rentals, sales, orders and interventions, with features such as scheduling and automatic customer notifications.

Schedule in- or out-of-shop repairs and maintenance according to your availability.

Optimised stocks

Check the status and stock movements of your bikes, spare parts or accessories in real time.

Set minimum stock alerts to optimise supply.

Identify your most popular bikes and products, peak usage periods or anything else that can help you improve your management.

Commercial follow-up

Create compliant quotes and invoices for your services with ease.

Take advantage of modern cash register software integrated with an ERP system for your points of sale.

Save time on billing through annual subscription with automatically generated recurring invoices.

MCA Bike

Smooth data management

MCA Bike is a management software for bicycle shops and workshops, dedicated to the rental or repair services and the sale of bicycles. It covers all aspects of commercial management, from services and purchasing to sales and stock management.

The bike shop management software adapts to the evolution of your inventory and brings together in one place the complete management of your bike shop or workshop. This gives you all the information (type of bike, make, warranty, etc.) as well as the history (work done, rental, etc.) of each vehicle.

Sales and rental tracking is integrated, as is the management of maintenance and repair services, with subscription options and personalized pricing for each cyclist.

If you run an e-commerce site, MCA Bike can be connected to it to manage your online sales (items, stock, orders, etc.).

In addition, MCA Bike includes an online booking module for renting vehicles or making appointments for maintenance and repair services.

This SaaS bike shop management software streamlines your operational (workflows), commercial and accounting processes. It saves you a lot of time by avoiding unnecessary handling.

Basic modules included with MCA Bike

ERP – CRM – CMS Module

Complete administrative management of your workshop or shop, with tracking of vehicles, services and periodic maintenance and integration of discounts (e.g. discounts for regular renters). Management of customer relations, suppliers, partners, and other contacts, with follow-up of exchanges and history. E-mail or SMS notification system to the customer for upcoming interventions, repairs, rental times or order arrivals. Sample contracts or letters with your various contacts, with a customisable layout according to your company’s graphic charter.

Modular solution

Planning Module

Planning system, whether for rentals, repairs or employee schedules.

Booking module

Management of online reservations for the repair or rental of bicycles, with secure payment.

Tracking Module

Management of rental bike fleets, with mileage tracking for maintenance planning and alerts for misuse.

Reporting Module

Generation of reports and statistics, dashboards and graphs.

Cash register Module

Cash register with management of products, customers, discounts, loyalty points and gift vouchers.

Additional modules

As MCA Bike is a flexible management solution, you can add additional modules. Feel free to check our modules page to see what options are available.

Presentation of MCA Bike modules on different screens

Key features

Complete workshop or warehouse management

Bike management and services

With an overview of your workshop activity, you can easily keep track of your rental, repair, maintenance and/or sales services.

You organise your catalogue of products for sale or rent with the categories of your choice (model, year, condition…). You quickly examine each of your files (sales history, current interventions, current rentals, etc.), distinguishing by type between mountain bikes, road bikes or more modern bikes such as electric bikes.

You also list your various labour services (wheel change, derailleur adjustment, chain check and lubrication, etc.).

You manage the sale of your products with one or more cash registers integrated into the ERP, including the management of discounts, gift vouchers and loyalty cards.

The software allows you to print labels, barcodes and QR codes for your various products.

You can take inventory in your shop or workshop using a barcode scanner and a mobile device (PDA, tablet, smartphone). The software system compares the scanned item with the established inventory list and informs you of any discrepancies.

Overview of MCA Bike's bike and article management system

Stock management

All stock information is visible in real time in the workshop management software, whether for vehicles, spare parts, accessories, etc.

You check the availability of an item according to a request and place supplier orders according to your stock levels. The minimum stock alert setting helps you anticipate stock shortages.

For work outside the workshop, repairers can order materials, such as spare parts, directly from their mobile devices.

The analytical aspect of the software assists you in finding the right stock balance. This reduces the risk of over- or under-stocking.

The software allows you to track supplier orders and deliveries, with supplier invoice payment management.

If you have several sales outlets and multiple storage sites, stock management allows you to control your stocks by location.

Planning

Schedule management allows you to plan your employees’ schedules, repair and maintenance services according to the availability of your repairers and the maintenance of your own rental bikes.

You define the tasks to be carried out and assign a technician, equipment, spare parts, etc. to them. You prepare the schedules of your sales staff according to the constraints and peak times. You share schedules so that each employee has access to his or her schedule.

Setting up an online booking calendar on your website simplifies appointment scheduling.
Your customers can easily book a maintenance or repair service, or rent a bike, according to time slots and available technicians or vehicles.

Appointment requests can then be approved or rejected with one click.

The reservation schedule makes it easy to view rentals, with automatic reminders for you and users of important vehicle rental deadlines.

Product presentation in MCA Colibri

Commercial follow-up

Customer file management allows you to group all the data related to a customer in a single file. Personal data, contracts, invoices, history of interventions, purchases or rentals… better visibility optimises your customer follow-up for customer satisfaction.

You also enhance the customer experience with automated email and SMS notifications. You notify the customer that they can pick up their vehicle and transfer the history of the work carried out, inform them of the date of the next service or the end of the rental period, confirm an appointment, etc.

Invoicing

Bicycle workshop management software helps you invoice your services, vehicles and parts with ease, thanks to an automatic invoice generator.

Invoicing for rental is by subscription and/or hourly rate (24h, hour, half-hour, etc.), taking into account the rate plans for each user.

You simply create your quotations by inserting services or products, and prices are automatically calculated according to defined rates and discounts. The software takes VAT into account on the basis of the rates set.

The quotation can easily be transformed into an invoice using the automatic generator, which produces professionally formatted commercial documents, including all regulatory information.

You manage payment reminders within the software, viewing unpaid invoices and setting up automated reminders according to the deadline.

 

Employee management

You manage the various aspects of your human resources in the software.

Absences, vacations and vacations are integrated into the system and set up according to your company rules, with automatic updating of leave balances and simplified validation.

Wages are calculated on the basis of actual working hours, overtime and other specifics, taking into account social security charges. You can easily generate pay slips, which can be e-mailed, printed or shared within the work platform.

The hours can be recorded via timer, fixed time or manual insertion.

You create employee records by inserting all the necessary information. Employee-related documents, such as the CV or contract, can be stored in the system.

Tracking

For your rental service, the geolocation system allows you not only to ensure that rented bikes are returned to the shop, but also to combat misuse. It is possible to monitor the distance of a rented vehicle from a defined address and to be informed of the vehicle’s position at specific intervals (50km, 100km, 150km, and so on).

In addition, the maintenance of rental vehicles can be scheduled according to the mileage or hours of use recorded by the tracking system.

Presentation of invoices in MCA Colibri

Accounting

You carry out the various accounting operations by taking advantage of automated processes. The MCA Bike software integrates accounting at all levels to simplify the entry of accounting entries and reduce administrative work.

If you operate a cash register, the cash data is automatically transferred to the accounts.

When it comes to VAT, the software lets you draw up a VAT-compliant statement in just three clicks.

Report and analysis

The analysis tools in the bike shop management software allow you to study various aspects of your business and plan different strategies accordingly.

Through reports and statistics, you can identify, for example, the high and low seasons of your workshop or warehouse to ensure the right stock supply in each period. You evaluate sales or rental performance by bike type (mountain bike, road bike, electric bike…) or analyze customer trends to increase customer satisfaction.

True collaboration

The MCA Concept team works with numerous customers in charge of bicycle stores and workshops.
The software is continually refined for greater simplicity and ergonomics.

Are you looking for an intuitive software to manage your workshop or shop ?

Receive a personalised offer

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To summarize

 

MCA Bike is much more than just a bike shop management software.

It’s an all-in-one solution designed to simplify the management of your business, whether you’re selling, renting or repairing bicycles.

With MCA Bike, scheduling appointments, tracking inventory in real time, invoicing sales and services quickly, and keeping a detailed history of every intervention, sale or rental become simple tasks.
Our basic packages, from B-1200 to B-1600, offer an ideal starting point for your management, while MCA Bike is fully customizable to meet your specific needs.

Whether you need a cash register system, inventory management, payroll or a mobile app for out-of-shop repairs, MCA Bike can adapt.

We are also proud of our partnership with Velocorner, the largest bicycle sales platform in Switzerland, which offers our customers a 10% discount on our software.

With MCA Bike, you get a 360° view of your business, optimized inventory and simplified sales follow-up.

You can boost your performance while offering first-rate customer service.

Don’t let administrative management slow you down any longer, make the choice of fluidity with MCA Bike.

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