Construction · business software

Software for property management

Simplify the administrative management of your properties and lettings and keep track of rents, service charges and maintenance works with a complete management software.

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A common software foundation for every trade

The MCA-Kalé and MCA-Colibri business solutions are built on a common architecture, designed to meet the essential needs of any professional activity, whatever the sector. This foundation is organised around three main families of features: ERP, CRM and CMS, which together cover operational management, customer relations and document production.

Beyond this common foundation, each solution can be enriched with additional modules, specifically developed to meet the particularities of each business sector. With over 100 modules available, MCA-Kale covers a wide range of trades and gives every practice, firm or company a tool perfectly adapted to its specific needs.

Access governanceUser and access management makes it possible to steer and secure the whole ERP, CRM, CMS system by organising user accounts, defining custom profiles and controlling access rights. It ensures that each employee only has the features and information matching their role, while guaranteeing full traceability of the actions performed.
The foundation of operational managementThe ERP module is the core of the tool, with logistics, invoicing and accounting management. It also includes an HR module dedicated to payroll. This building block, shared by all users, guarantees reliable and centralised management of the company's administrative and financial flows.
Customer relationsThe CRM module handles the whole customer relationship: sending e-mails and letters, booking appointments, managing the schedule, sending SMS and newsletters, receiving customer requests, as well as a ticketing system to track requests related to logistics or invoicing.
Document managementThe creation of documents customised to business needs: letters, contracts, forms, questionnaires, while also generating usage statistics.

Designed for the real estate professions

Portfolio, buildings and condominiums (PPE)

Each property is described in detail and linked to its owner, from the building down to the parking space.

  • Overview of the portfolio: buildings, flats, villas, offices, commercial premises, car parks, garages, cellars and land
  • Portfolio by owner, with asset value, income, charges and profitability
  • Complete building record:
    • year of construction and number of dwellings
    • responsible property managers
    • building services and meters
    • contracts, suppliers, works, plans and photos
  • Record per unit: floor area, number of rooms, floor, fittings, rent, availability and rental history
  • Management of condominiums (PPE):
    • co-owners, units and ownership shares
    • budgets, charges and renovation funds
    • works and decisions
  • Meetings: notices, agenda, votes, minutes and tracking of decisions

Leases and rental cycle

The property management agency follows each tenancy, from letting the vacant unit to the tenant's departure.

  • Marketing of vacant units: listings, photos, plans, viewings, applications and selection
  • Creation of the lease from templates, with appendices, special conditions and signature
  • Net rent, service charges, gross rent, advance payments and flat rates
  • Indexations, rent adjustments, renewals and terminations
  • Rent deposits: amount, institution, blocking, release and refund
  • Tenant move-in: check-in inspection, handover of keys, meter readings and photos
  • Tenant move-out: notice, check-out inspection, restoration works, final statement and refund of the deposit
  • On-site inspections, room by room, with photos, reservations, signatures and PDF report
  • Rent collection, tracking of arrears, reminders and payment plans
  • Alerts on lease expiry dates, terminations and indexations

Service charges, statements and property finance

Service charges are allocated accurately and each owner receives a clear statement.

  • Operating costs: heating, water, electricity for common areas, cleaning, lift, snow clearing, gardening, waste and insurance
  • Flexible allocation keys:
    • floor area or number of rooms
    • ownership share
    • consumption or number of occupants
    • individual meters
  • Water, heating and electricity meter readings, with consumption history
  • Annual service charge statement per building, unit and tenant: advance payments made, actual charges and balance
  • Distinction between recoverable and non-recoverable charges
  • Accounting per building: income, maintenance, investments, depreciation and result
  • Tenant accounts, owner accounts and year-end closings
  • Owner statements: income collected, charges, works, management fees and balance
  • Key indicators: occupancy rate, vacancy rate, unpaid rent and profitability per building

Maintenance, works and portals

Tenant requests, maintenance and works are tracked through to acceptance, with online access for each party.

  • Tenant requests: breakdowns, damage, heating, plumbing, lift, locksmithing, noise and emergencies
  • Work orders sent to tradespeople and contractors
  • Preventive and corrective maintenance of the building's installations: heating, ventilation, lift, roof and outdoor areas
  • Maintenance contracts with service providers: frequency, price, included services and expiry dates
  • Works and renovations:
    • requests for quotes and comparison of offers
    • contracts awarded to companies
    • schedule and budget
    • acceptance, reservations and warranties
  • Supplier invoices allocated by building, unit or owner
  • Tenant portal: lease, rent, statements, documents, maintenance requests and building information
  • Owner portal: portfolio, tenancies, income, charges, works, statements and profitability

MCA Estate, tailored to your requirements

MCA Estate is a management software for letting agencies to which you can add every feature you need.

1An auditWe analyse how you work and what you really need.
2SpecificationsTogether we define the exact scope of your solution.
3ImplementationDeployment, training and support for your teams.

The benefits of MCA Estate

Three building blocks working together, completed by the modules specific to your business.

ERPDay-to-day management

Administration, logistics, purchases and sales in multiple currencies or on credit, to run your agency.

CRMTenants and owners

Management of sales clients, tenants and owners attached to each property.

CMSLinked documents

Leases, maintenance contracts and client files linked directly to your buildings.

Projects and timesheets

Project management, client project management and time entry by file.

Human resources

HR module with employee and payroll management.

Let's talk about your property portfolio

A demonstration tailored to property management, with no obligation.

Request a demoSee the software
+30yearsyears of industry expertise
4native languages · FR DE EN IT
8industries covered