Drive innovation

In recent years, the explosion of new technologies has permanently changed not only the way we work but also the behaviour of consumers. The rise of digital technology has opened up a wide range of possibilities for businesses. Dematerialisation of activities, automation of processes, Big Data, connected objects… these are all opportunities to reinvent oneself in order to meet the new expectations of customers and strengthen one’s competitive position in the market.

Drive innovation for you and your business with digital transformation! Digital technologies, such as business software or an online shop, will help your business grow and make life easier for your customers and employees.

When it comes to digital transformation, it is not necessary to innovate radically at the outset, but simply to take the first step towards digital change.

Let’s take an example of an innovation that revolutionised the world: electricity. While electricity grids now span countries and continents to power the multitude of devices we cannot live without on a daily basis, these electrical systems would never have seen the light of day without the introduction of the light bulb. The exploitation of electricity has gradually evolved over the years to what it is today. In the same way, the progress of innovation within companies can take place step by step.

A management solution such as MCA Kale , developed by MCA Concept, allows you to set innovation in motion within your company by simplifying the way processes are organised, partly through the dematerialisation of paper documents and the automation of redundant administrative tasks.

MCA Kale is a family of software that offers a lot of scope for innovation (ERP, CRM, CMS), but this digital solution can be introduced into your company step by step. MCA Kale ERP is a very good starting point to activate innovation in your company.

Let’s remember that an ERP (enterprise resource planning) is an integrated management software that makes it possible to manage all financial flows, by integrating a group of specific functions such as commercial management, accounting and financial management or human resources management. It centralises information in a single, shared database.

The implementation of ERP software saves time and reduces the risk of human error as data only needs to be entered once before it is automatically carried over when performing different operations.

The ERP system can then be used to optimise and control processes while reducing data management time. This ensures that all transactions are traceable.

MCA Kale’s ERP is full of features that can be used to innovate a company’s logistics, human resources and accounting management.

Logistics

Digitalisation of sales and purchasing processes
Using ERP, you manage your customers and suppliers with the tracking of each transaction by customer and supplier in the software. Automated processes from quotation to collection and from purchase order to supplier invoice payment simplify order processing.

Optimisation of stock management
The monitoring of stock levels and movements by the ERP software allows you to manage supply by knowing at all times which items are available and which items need to be renewed.

Simplification of the billing process
The dematerialisation of invoices allows you to create a customer or supplier invoice in one click according to professional formatting models. You can easily view the status of each invoice to monitor payments and receipts. Recurring invoices are automated to free up your time.

Various management modules can be added to MCA Kale’s ERP to take your company’s innovation even further. Invoicing processes can be enhanced by MCA Kale’s Reminder module which manages the sending of automatic payment reminders for any unpaid invoices.

Strengthening collaboration with the client and other contacts
The Guest Access module allows you to share information and documents with people outside your company, such as your customers, suppliers or contractors. Customers can access information such as order status, delivery times and service request forms securely online via a private account.

Optimising your fleet management
The Tracking module allows any type of vehicle to be geolocated on a dynamic virtual map. Whether planning routes for deliveries, managing machinery for construction projects or managing field crews for maintenance services, the Tracking module enhances vehicle management by, for example, tracking routes and recording hours of use for maintenance.

HR

Optimisation of time management for staff
The ERP includes the management of absences (leave, sick leave, holidays, etc.) to facilitate the processing and validation of leave and provide greater transparency. Working hours are recorded via TimeSheets or a time clock connected to the ERP. You monitor working hours and absences based on staff schedules, hours recorded and absence requests made.

Simplification of payroll and social security processing
Automated processes simplify the various payroll calculations with the automatic transfer of working hours and absences. Wages are automatically recorded and you generate wage slips in accordance with the regulations in force.

Creation of document models
The Letter Template module allows you to easily create and edit employee contracts and other HR documents such as certificates. You can set up text and layout templates to simplify the preparation of your documents.

Promoting the transfer of know-how within the company
The Process Guide module provides access to a space dedicated to the documentation of company processes and procedures and various work instructions. On the one hand, this makes it possible to clearly define existing tasks and responsibilities within the company, and on the other hand, it provides newcomers or replacements with a detailed guide on how their new tasks are to be performed.

MRP

Optimisation of production operations
The Manufacturing Resource Planning (MRP) module supports you in managing manufacturing processes and production resources. It allows you to control procurement by monitoring stock levels while calculating the quantity of raw materials and materials needed for your orders. In addition, it allows you to plan each stage of production and then to consult the status of your production in real time.

Finance

Simplification of accounting
The ERP integrates your company’s general and cost accounting, so the data does not need to be reinserted for the various balance sheets. All accounts, inputs, outputs and expenses are managed by the software.

Control of finances by project
The Financial Project module gives you more visibility into the finances of your various projects. You can easily monitor and control the various costs and revenues associated with an ongoing project, since this information is presented in real time in a financial table.

Detailed data analysis
The Reporting module allows you to quickly generate management reports and statistics at all levels of your business for data analysis. This enables you to generate accounting and financial reports to track your company’s situation and compare different periods over time.

Project

Management per project
ERP lets you create projects, so you can more easily manage the various operations linked to a project in progress.

Optimisation of project monitoring
Thanks to the Planning module, you can plan and manage each of your projects by defining the tasks, resources and people in charge and the deadlines. A Gantt chart allows you to schedule and link the different tasks together and to monitor the progress of the project in real time. This tool allows a precise definition of roles and tasks while providing more visibility on ongoing projects.

Control of deadlines
The Reminder module linked to planning alerts you to the approach of various deadlines related to a project in progress.

Folder

Management per folder
ERP allows data to be grouped by folder, whether it is a specific folder for a project, client or other contact or item. Any document relating to a project, client or other is thus stored in the file. The file system allows centralized management of customers and suppliers, for a quick overview of all relevant information.