Building management software
Manage all aspects of your worksites, from estimates and invoices to planning and material orders, with all-in-one BTP (Bâtiments Travaux Publics) software to keep your budgets and deadlines under control.
A wide range of functions to choose from
MCA Stone is a tailor-made building management software, i.e. the features it includes are adapted to your needs. You can therefore ask to add or remove certain functions from the BTP software.
However, to help you in your choice of management solution, 3 basic versions of the MCA Stone software are offered, with varying degrees of features.
Do you need a geolocation system for your construction machinery? Tracking features are added to your software. You did not have any employees until now and you want to hire some in the course of the year ? Ask for the HR package to be put in place.
Packs MCA Stone S-1200 to S-1600
S-1200
- Administration
- Logistics
- Services
- Principals
- Provision request
- Purchase, multi-currency
- Stock management
- Sales, customer management, multi-currency
- Case management
- Customer files
- Project management
- Project and customer management
- CRM / Customer Relationship Management
- Time-sheets
- Planning (Agenda) interventions
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
S-1400
- Administration
- Logistics
- Services
- Principals
- Provision request
- Purchase, multi-currency
- Credit purchase
- Stock management
- Sales, customer management, multi-currency
- Credit sale
- Case management
- Customer files
- Project management
- Project and customer management
- CRM / Customer Relationship Management
- Time-sheets
- Planning (Agenda) interventions
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
S-1600
- Administration
- Logistics
- Services
- Principals
- Provision request
- Purchase, multi-currency
- Credit purchase
- Stock management
- Sales, customer management, multi-currency
- Credit sale
- Periodicals generator sales
- Case management
- Customer files
- Project management
- Project and customer management
- CRM / Customer Relationship Management
- Time-sheets
- Planning (Agenda) interventions
- Mobile application
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
- HR-Time Management
- HR-Scheduling and leave balances
Features in detail
You’ll find a full list of software features depending on the package you need.
Administration
– User and password management
– User access rights management
Logistics
Services
– Management of services provided
– Management of services
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Management of suppliers
– Supplier sub-ledger accounting
Clients
– Client management with reports
– Sub-ledger accounting
– Quotations
– Provision request
– Invoices, QR-code – IBAN pdf – credit card (Stripe subscription)
– Management of multiple correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022 + credit card (Stipe subscription)
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Provision request
– Management of credit notes (customers)
– Management of open down payments (customers)
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Stock management
– Stock management by location
– Stock in/stock out
– Manual stock in/stock out, by day
– Stock statistics
– Inventory
– Inventory: Validation
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Periodicals generator sales:
– Invoices
– Prescriptions subscriptions
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
CRM / Customer Relationship Management
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for invoicing
– Linked to activity reports, staff schedules
– User reports
Planning (Agenda) interventions
– Planning, week, month, year
– Counting hours
Mobile application
Mobile – Jobsite tracking
Mobile – Daily report
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
S-1200
Administration
– User and password management
– User access rights management
Logistics
Services
– Management of services provided
– Management of services
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Management of suppliers
– Supplier sub-ledger accounting
Clients
– Client management with reports
– Sub-ledger accounting
– Quotations
– Provision request
– Invoices, QR-code – IBAN pdf – credit card (Stripe subscription)
– Management of multiple correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022 + credit card (Stipe subscription)
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Provision request
– Management of credit notes (customers)
– Management of open down payments (customers)
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Stock management
– Stock management by location
– Stock in/stock out
– Manual stock in/stock out, by day
– Stock statistics
– Inventory
– Inventory: Validation
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
CRM / Customer Relationship Management
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for invoicing
– Linked to activity reports, staff schedules
– User reports
Planning (Agenda) interventions
– Planning, week, month, year
– Counting hours
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
S-1400
Administration
– User and password management
– User access rights management
Logistics
Services
– Management of services provided
– Management of services
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Management of suppliers
– Supplier sub-ledger accounting
Clients
– Client management with reports
– Sub-ledger accounting
– Quotations
– Provision request
– Invoices, QR-code – IBAN pdf – credit card (Stripe subscription)
– Management of multiple correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022 + credit card (Stipe subscription)
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Provision request
– Management of credit notes (customers)
– Management of open down payments (customers)
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Stock management
– Stock management by location
– Stock in/stock out
– Manual stock in/stock out, by day
– Stock statistics
– Inventory
– Inventory: Validation
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
CRM / Customer Relationship Management
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for invoicing
– Linked to activity reports, staff schedules
– User reports
Planning (Agenda) interventions
– Planning, week, month, year
– Counting hours
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
S-1600
Administration
– User and password management
– User access rights management
Logistics
Services
– Management of services provided
– Management of services
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Management of suppliers
– Supplier sub-ledger accounting
Clients
– Client management with reports
– Sub-ledger accounting
– Quotations
– Provision request
– Invoices, QR-code – IBAN pdf – credit card (Stripe subscription)
– Management of multiple correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022 + credit card (Stipe subscription)
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Provision request
– Management of credit notes (customers)
– Management of open down payments (customers)
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Stock management
– Stock management by location
– Stock in/stock out
– Manual stock in/stock out, by day
– Stock statistics
– Inventory
– Inventory: Validation
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Periodicals generator sales:
– Invoices
– Prescriptions subscriptions
Case management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
CRM / Customer Relationship Management
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for invoicing
– Linked to activity reports, staff schedules
– User reports
Planning (Agenda) interventions
– Planning, week, month, year
– Counting hours
Mobile application
Mobile – Jobsite tracking
Mobile – Daily report
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
With MCA Stone
Ensure the smooth running of your work sites
With teams to coordinate, project costs to monitor, supplies to manage and deadlines and budgets to meet, construction site management requires rigorous monitoring on the part of a construction company, whatever its trade (mason, electrician, painter, etc.).
Clear communication on the progress of work in progress enables teams to be coordinated efficiently, machines to be available on time and the necessary materials to be available.
Proactive problem management ensures that work is completed on time and on budget. As a result, customer confidence is strengthened and the company’s profitability is assured.
With MCA Stone, our building management software, you can view all current site operations in real time, in an ergonomic, collaborative platform. Data is grouped by project, so you can quickly access the information you need (schedules, contacts, daily reports, invoices, allocated resources, etc.).
The workload is lightened, the progress of the work and the various costs are measurable and unforeseen events are quickly identified.
Visibility on progress
Follow the progress of the work with a clear visual of the tasks to be completed and their progress.
Assign your resources to planned tasks in a few clicks according to availability.
Detect delays and budget overruns at a glance.
Compliant bids and invoices
You’ll be able to draw up estimates for work to be carried out, supplies, labor, etc. in no time at all.
Define the rates per hour, square meter, flat rate, etc. and let the software calculate the prices.
Manage all aspects of invoicing: advance payments, partial invoices, final invoices, maintenance subscriptions.
Fleet maintenance
Reduce the risk of theft and loss of vehicles or equipment with the help of geolocation.
Set up alerts to notify you when a property leaves a defined geographical area.
Maintain vehicles and construction machinery according to recorded hours of use.
MCA Stone
A single platform for your site management
MCA Stone is a management software tailored to the needs of the construction industry. It focuses on analysing and monitoring the progress of work on the sites, keeping track of the history.
This comprehensive and detailed view of the company’s activities enables you to effectively manage ongoing construction projects, whether at the shell, finish or finishing stages.
The planning and scheduling of tasks is done in the Gantt chart. Resources (manpower, machines, materials, etc.) are easily allocated to each task according to availability and location.
The software records the various costs and revenues associated with a project and compiles them into a financial table. With this monetary view, you are able to compare estimated costs with actual costs.
In addition to the project management aspect, MCA Stone groups together the essential functionalities for the building trade : management of work sheets, creation of estimates, invoicing with automatic reminders, management of customers, suppliers, orders and stocks.
Modular solution
Basic modules included with MCA Stone
ERP – CRM – CMS Module
All the standard administrative management of your building and public works company, monitoring of sites over periods exceeding calendar years with summaries of the work carried out. Management of customer, supplier and service provider relations, with monitoring of complaints and history of communications and actions. Models of subscription contracts for annual maintenance, estimates, invoices, etc. or correspondence with your contacts, linked directly to the files with the possibility of including appendices.
Planning Module
Complete planning management, whether for ongoing construction projects, revisions or employee schedules.
Financial Project Module
Monetary view of costs and revenues per project, with history
Tracking Module
Fleet management of vehicles and construction equipment, with geolocation via a dynamic map and recorded hours of use.
Reporting Module
Real-time reports and statistics in graph or table format.
Additional modules
Additional modules can be added to the building management software. Feel free to check our modules page to see what options are available.
The benefits of a flexible construction management solution
Shared work platform
- Synchronisation of documents and data with change history
- Different levels of access according to established profiles
Tailor-made
- Customisable and accessible (mobile, tablet, PC/Mac)
- Multilingual interface, adaptable to your company’s taste and colors (FR, EN, DE, IT)
Easy integration and broad compatibility
- Quick and easy addition of modules and services, based on a single database
- Extensive interoperability with your third-party applications, your e-commerce tool, different OS (Windows, Mac, Android and Linux) and your third-party machines
Cloud computing and dematerialisation of processes
- Access to data anywhere and anytime
- Reduced infrastructure costs (IT equipment)
Scalability and continuous improvement
- New features and regular application enhancements, which support good business practices and improve your operations
- New services offered in line with customer needs, market and technology trends
High security, protection, availability and confidentiality of your data
Backup, access rights, data storage in Switzerland in a secure private cloud is a priority for MCA, bringing you :
- Increased confidence of your customers, suppliers and employees
- Reputation maintained
Complies with legislation & regulations
- Accounting and management of your operations in accordance with the latest legal standards.
- Compliance with ISO 20022, RGPD (General Data Protection Regulation), invoice with QR-Code, etc.
Key features
Management from tender to delivery
Monitoring of construction sites
In the schedule, you plan and schedule the activities of your construction sites. You allocate human and material resources (field crews, subcontractors, machines, etc.) to your various projects. Overhauls and maintenance work can also be programmed into the schedules.
The software offers a visual of the activities in progress allowing you to control their evolution and to quickly make adjustments in your building project if necessary, especially in case of possible delays.
To reinforce task tracking, automatic reminders alert you to the various deadlines associated with a current project. In addition, you keep track of the operations on the site thanks to the history of the work carried out.
Planning, hours entered, progress and incident reports, customer contact details, invoices… all the elements of a project are grouped together by file, so that you have all the information you need at your fingertips.
Mobile application
Your field teams and subcontractors have mobile access (smartphone or tablet) in order to consult the schedule or the work sheet, to enter hours, to write intervention or accident reports or to carry out any other operation related to the site.
In the event of an incident, your teams report the information via the mobile application. Photos and notes can be attached to the incident report.
With all information centralized, you have real-time access to information from the field, so you can keep an eye on construction progress.
The collaborative aspect of the building management software means that site information can be shared between all the people involved, so that operations can be better coordinated. Everyone can consult or modify the data according to their access rights.
Management of construction equipment
The geolocation system enables efficient management of the workforce on one or more current sites thanks to real-time monitoring of their positions via a dynamic virtual map accessible in the software.
You can easily locate construction equipment and vehicles to view ongoing activities and allocate idle resources to new operations.
You plan the maintenance of your machines according to the recorded hours of use and the kilometres driven.
To prevent equipment theft, alerts can be set up to notify you when your equipment and vehicles leave predefined perimeters.
Quotation and invoicing
You can easily create and edit your building estimates in the software, inserting services, materials, labour, etc. Managing the prices of these various elements within the software assists you in costing the worksite.
It’s up to you to decide how you’d like to proceed: hourly rate, per square meter, fixed price, or whether you’d like to add a discount. The software integrates the management of VAT according to the applicable rates.
Estimates are transformed into invoices at the click of a button, with a professional layout predefined by you. To manage advance payments, you can generate a deposit, partial invoices or the final invoice from your estimate.
The monitoring of unpaid invoices is simplified by the notification system within the software and the setting of automatic reminders by e-mail or SMS.
Supplier purchasing management
You create supplier files within the software, including all relevant information. Supplier records are updated in the software with each new transaction to provide you with a complete history.
You manage procurement based on stock levels and the needs of your construction sites. You monitor the processing of requests, the status of orders and deliveries and manage the payment of supplier invoices.
You examine, on the basis of historical data, the volume of purchases per period or project and the evolution of prices for supplies.
Financial overview
Purchases of supplies, salaries, down-payments… Your site’s expenses and income are listed in a financial table, giving you better visibility of your financial information.
You can view site costs (completed or committed) in real time, so you can check that the defined budget is being respected, or quickly identify any budget overruns.
With this monetary view, you are able to compare your estimates with the actual costs to ensure that the project is running smoothly.
Accounting
The accounting is partly done by automated processes. Financial transactions are recorded in the software, which integrates all accounting aspects: creditors, debtors, salaries.
You carry out accounting operations, taking into account all the specificities linked to the construction sector, to ensure compliant accounting.
Reports and statistics
Management reports allow you to analyse the data collected by the software. With these analysis tools, you are able, for example, to examine multiple ongoing projects to compare their profitability.
You will also be able to obtain invoicing statistics to compare the number of invoices per period, evaluate the productivity of your teams according to different criteria or analyse the types of problems encountered during previous projects in order to prevent their recurrence.
Employee management
The building management solution integrates all HR aspects: wages, time, absences, documentation.
Working hours are entered into the software by employees and validated by the site manager or HR manager.
Wages are calculated on the basis of actual hours and salary bases, taking into account overtime, social security charges, absences, etc. In just a few clicks, you’ll be able to produce compliant pay slips.
You set the parameters for vacations, vacations and public vacations in the software, in line with current standards and internal regulations.
MCA Stone makes it possible to draw up claims and illness reports quickly. Incidents and illnesses within the company can be tracked by case.
A reliable partner
When you start using the software, we make sure that all the processes set up are well adapted to your working methods.
We remain at your side afterwards to solve any problems or guide you through the procedures if necessary.
Looking to improve your site monitoring?
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