Association management software
Manage all your relationships, donations and events in a flexible and collaborative working platform.
A complete software for your association
MCA Association is a tailor-made management software to which you can add all the features you need. However, to guide you in your choice of management tool, we offer 3 basic versions, with more or less functionality.
MCA Association Packs A-1200 to A-1600
A-1200
- Administration
- Logistics
- Purchasing, member management (members, volunteers, etc.)
- Sales, member management (members, volunteers, etc.)
- Graphics
- Gantt chart
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- VAT statements if exemption threshold reached
- Grouping of payments
- Managing donations and grants
- Documentation and correspondence
A-1400
- Administration
- Logistics
- Purchasing, member management (members, volunteers, etc.)
- Sales, member management (members, volunteers, etc.)
- Graphics
- Gantt chart
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- VAT statements if exemption threshold reached
- Grouping of payments
- Managing donations and grants
- Documentation and correspondence
- Event management
- Project management
- Project and customer management
- Customer files
- Human Resources
- HR-Employees (salaries)
A-1600
- Administration
- Logistics
- Purchasing, member management (members, volunteers, etc.)
- Sales, member management (members, volunteers, etc.)
- Graphics
- Gantt chart
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- VAT statements if exemption threshold reached
- Grouping of payments
- Managing donations and grants
- Documentation and correspondence
- Event management
- Project management
- Project and customer management
- Customer files
- Planning linked with the module of your choice
- Human Resources
- HR-Employees (salaries)
- HR-Time Management
- HR-Scheduling and leave balances
Features in detail
You’ll find a full list of software features depending on the package you need.
Administration
– User and password management
– User access rights management
Logistics
Purchase, management of members (members, volunteers, etc…)
– Management of services provided
– Management of products – Management of bar codes
– Management of accounts ‘ Expense, Sales’
– VAT by product
– Management of suppliers
– Auxiliary accounting of suppliers
Sales, member management (members, volunteers, etc…)
–Member (customer) management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Graphics
Gantt chart
Finance
General accounting, multi-currency
–Journal entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increments and settlements
– Final printout pdf
– Analysis by account
Invoice payments (suppliers)
– Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
VAT statements if exemption threshold reached
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Managing donations and grants
– Donation management
– Grant management
Documentation and correspondence
Event management
Project management
Management of projects, customers
– Management of projects / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers – Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Files module.
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
– This module, linked to Project Management, provides monetary visibility of the project.
Planning linked with the module of your choice
– Project planning
– Personnel planning
– Displayable by day, week, month, year, with hours counted
– Gantt chart.
– Linked to Human Resources, management of vacations, vacations, etc.
– Linked to Purchasing/Sales modules
– Linked to CRM, event management
– Linked to CMS, management of web pages and Shop products
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
A-1200
Administration
– User and password management
– User access rights management
Logistics
Purchase, management of members (members, volunteers, etc…)
– Management of services provided
– Management of products – Management of bar codes
– Management of accounts ‘ Expense, Sales’
– VAT by product
– Management of suppliers
– Auxiliary accounting of suppliers
Sales, member management (members, volunteers, etc…)
–Member (customer) management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Graphics
Gantt chart
Finance
General accounting, multi-currency
–Journal entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increments and settlements
– Final printout pdf
– Analysis by account
Invoice payments (suppliers)
– Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
VAT statements if exemption threshold reached
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Managing donations and grants
– Donation management
– Grant management
Documentation and correspondence
Event management
A-1400
Administration
– User and password management
– User access rights management
Logistics
Purchase, management of members (members, volunteers, etc…)
– Management of services provided
– Management of products – Management of bar codes
– Management of accounts ‘ Expense, Sales’
– VAT by product
– Management of suppliers
– Auxiliary accounting of suppliers
Sales, member management (members, volunteers, etc…)
–Member (customer) management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Graphics
Gantt chart
Finance
General accounting, multi-currency
–Journal entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increments and settlements
– Final printout pdf
– Analysis by account
Invoice payments (suppliers)
– Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
VAT statements if exemption threshold reached
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Managing donations and grants
– Donation management
– Grant management
Documentation and correspondence
Event management
Project management
Management of projects, customers
– Management of projects / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers – Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Files module.
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
– This module, linked to Project Management, provides monetary visibility of the project.
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
A-1600
Administration
– User and password management
– User access rights management
Logistics
Purchase, management of members (members, volunteers, etc…)
– Management of services provided
– Management of products – Management of bar codes
– Management of accounts ‘ Expense, Sales’
– VAT by product
– Management of suppliers
– Auxiliary accounting of suppliers
Sales, member management (members, volunteers, etc…)
–Member (customer) management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized text
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Sending documents by e-mail
Graphics
Gantt chart
Finance
General accounting, multi-currency
–Journal entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increments and settlements
– Final printout pdf
– Analysis by account
Invoice payments (suppliers)
– Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
VAT statements if exemption threshold reached
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Managing donations and grants
– Donation management
– Grant management
Documentation and correspondence
Event management
Project management
Management of projects, customers
– Management of projects / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers – Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Files module.
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
– This module, linked to Project Management, provides monetary visibility of the project.
Planning linked with the module of your choice
– Project planning
– Personnel planning
– Displayable by day, week, month, year, with hours counted
– Gantt chart.
– Linked to Human Resources, management of vacations, vacations, etc.
– Linked to Purchasing/Sales modules
– Linked to CRM, event management
– Linked to CMS, management of web pages and Shop products
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
With MCA Association
Manage your business with peace of mind
MCA Association, a management software adapted to the needs of associations, gives the possibility to control of financial flows intended for the realisation of projects and events.
A tool with schedule management for the organisation of projects and events with participation tracking and volunteer scheduling, simplified by the creation of online registration forms and personalised email invitations.
MCA Association also allows you to easily consult and modify the database of members, volunteers and other relations of your association and to check the amounts of donations and funding in order to allocate the necessary financial share to each project.
- Specific financial processes
- Donations and grants
- Membership database
- Project and action management
- Event planning
- Mailing campaigns (donations, awareness raising, etc.)
- Member accounts
Modular solution
Basic modules included with MCA Association
ERP – CRM – CMS Module
Classic administrative management, a tool adapted to the specific financial processes of associations. Follow-up of tasks and interactions with members (donors, members, volunteers…), with management of contacts, history. Templates for thank you letters or other standard letters of correspondence and creation of membership forms or online registration for events.
Planning Module
Planning management, whether for appointments, events or volunteer schedules.
Guest Access Module
Secure guest access to various information and documents online from a web browser for donors, volunteers, contractors, partners or suppliers.
Booking module
Online booking management for organised events, with secure payment for tickets.
Mailing Module
Customisable mailing campaigns and newsletters, with automation.
Reporting Module
Real-time reports and statistics in graph or table format.
Additional modules
It is possible to add additional modules to the software. Feel free to check our modules page to see what options are available.
The benefits of flexible software
Tailor-made
- Customisable and accessible (mobile, tablet, PC/Mac)
- Multilingual interface, adaptable to your company’s taste and colors (FR, EN, DE, IT)
Easy integration and broad compatibility
- Quick and easy addition of modules and services, based on a single database
- Extensive interoperability with your third-party applications, your e-commerce tool, different OS (Windows, Mac, Android and Linux) and your third-party machines
Cloud computing and dematerialisation of processes
- Access to data anywhere and anytime
- Reduced infrastructure costs (IT equipment)
Shared work platform
- Synchronisation of documents and data with change history
- Different levels of access according to established profiles
Scalability and continuous improvement
- New features and regular application enhancements promote best business practices and improve your operations
- New services offered in line with customer needs, market and technology trends
High security, protection, availability and confidentiality of your data
Backup, access rights and secure private cloud storage in Switzerland are a priority for MCA, bringing you :
- Increased confidence of your customers, suppliers and employees
- Reputation maintained
Complies with legislation & regulations
- Accounting and management of your operations in accordance with the latest legal standards.
- Compliance with ISO 20022, RGPD (General Data Protection Regulation), billing with QR-Code, etc.
Key features
Simplified administrative management
Member management
MCA Association takes care of the management of all the members of your organisation (members, donors, volunteers…). Members’ files contain all relevant information (contact details, membership and donation history, e-mail exchanges, etc.).
You simplify the membership process by creating online membership or pre-registration forms. The information from the forms is retrieved by the software to populate your database.
You can also create online volunteer application forms to simplify the recruitment of new volunteers.
Management of donations and grants
You control the financial flows intented for your social and humanitarian projects or campaigns. MCA Association allows you to check the amount of donations and grants received and to allocate the necessary financial share to each project or campaign.
You automate the sending of tax receipts and thank-you letters. Donors can also access tax receipts and other useful documents online via a private account.
The CRM module ensures the follow-up of the files, and compiles the various information and their history.
Donation requests
You draw up donation requests for your various campaigns, with a professional layout thanks to a pre-configured standard document.
Membership fees
You invoice members’ contributions by generating professionally formatted invoices using a pre-configured document template.
Membership fees can be charged in the form of subscriptions (annual, monthly, half-yearly, …). Recurring invoices are managed automatically by the software.
The management of unpaid bills is done within the software itself, with automatic alerts and reminders.
Communication with members and the public
Automated e-mails and SMS messages enable you to communicate all relevant information to your association’s members.
You can promote your events and use the mailing module to create and launch awareness campaigns, donations or newsletters, integrating texts, images and more as you wish.
Planning / Events
MCA Association includes schedule management: you plan and organise your events, projects and actions and assign volunteers to different tasks and events according to their availability. Reminders notify you when various deadlines associated with an event or project are approaching.
Whether it’s a concert, a workshop, a tournament or a general meeting, you can invite association members or other contacts to your events via personalized invitation e-mails and create online registration forms, integrating online payment solutions for ticket sales or other purposes.
A registration confirmation message and event-related reminders can be sent automatically to registrants by e-mail or SMS.
You can also create registration forms for your volunteers to simplify the organisation of schedules.
Accounting
The accounting is integrated into your management: no need to re-enter all the data for the various balance sheets. MCA Association integrates all accounts and manages inputs, outputs and expenses.
In one click, you generate a certificate of donations and payments made during the calendar year.
Reports and analytics
Management reports allow you to analyse the data collected by the software. You can format them as you wish to remove the elements that interest you.
You will be able to analyse your activity by comparing the participation rates of your last events or by measuring the performance of your mailing campaigns.
Over 20 years of experience
As a software publisher and information management expert, MCA Concept is continually improving its software base to meet customer demands.
We pay attention to your needs and adapt the software processes to your working methods to make your work as easy as possible.
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