Property management software
Simplify the administrative management of your properties and rentals, and keep track of rents, service charges and maintenance work with a comprehensive software package.
A tailor-made tool
MCA Estate is property management software to which you can add all the features you need. However, to guide you in your choice of management tool, we offer 3 basic versions, with more or less functionality.
MCA Estate Packs E-1200 to E-1600
E-1200
- Administration
- Lease Management
- Maintenance contracts
- Leasing
- Property management
- Tenant and landlord management
- Logistics
- Purchase, multi-currency
- Credit purchase
- Sales, customer management, multi-currency
- Credit sale
- Periodicals generator sales
- Project management
- Project and customer management
- File management
- Customer files
- Time-sheets
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
E-1400
- Administration
- Lease Management
- Maintenance contracts
- Leasing
- Property management
- Tenant and landlord management
- Logistics
- Purchase, multi-currency
- Credit purchase
- Sales, customer management, multi-currency
- Credit sale
- Periodicals generator sales
- Project management
- Project and customer management
- File management
- Customer files
- Time-sheets
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
E-1600
- Administration
- Lease Management
- Maintenance contracts
- Leasing
- Property management
- Tenant and landlord management
- Logistics
- Purchase, multi-currency
- Credit purchase
- Sales, customer management, multi-currency
- Credit sale
- Periodicals generator sales
- CRM / Customer Relationship Management
- Time-sheets
- Planning
- Project management
- Project and customer management
- File management
- Customer files
- Finance
- General accounting, multi-currency
- Invoice payments (suppliers)
- Grouping of payments
- Human Resources
- HR-Employees (salaries)
- HR-Time Management
- HR-Scheduling and leave balances
Features in detail
You’ll find a full list of software features depending on the package you need.
Administration
– User and password management
– User access rights management
Management of leases and maintenance contracts
Lease management
– Type and duration
– Inventory of fixtures
– Maintenance and repairs
– Documentary management
Maintenancecontracts
– Type of services (preventive, corrective, cleaning, etc.)
– Duration and frequency
– Document management
Leasing
– Type of leasing (operating and finance leasing)
– Purchase option
– Insurance
– Document management
Property management
Tenant and landlord management
Logistics
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Generator sales periodicals
– Invoices
– Subscription services
CRM / Customer Relationship Management
Planning
– Project planning
– Personnel planning
– Displayable by day, week, month, year, with time accounting
– Gantt chart.
– Linked to Human Resources, management of vacations, vacations, etc.
– Linked to Purchasing/Sales modules
– Linked to CRM, event management
– Linked to CMS, management of web pages and Shop products
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for billing
– Linked to activity reports, staff schedules
File management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
E-1200
Administration
– User and password management
– User access rights management
Management of leases and maintenance contracts
Lease management
– Type and duration
– Inventory of fixtures
– Maintenance and repairs
– Documentary management
Maintenancecontracts
– Type of services (preventive, corrective, cleaning, etc.)
– Duration and frequency
– Document management
Leasing
– Type of leasing (operating and finance leasing)
– Purchase option
– Insurance
– Document management
Property management
Tenant and landlord management
Logistics
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Generator sales periodicals
– Invoices
– Subscription services
File management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for billing
– Linked to activity reports, staff schedules
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
E-1400
Administration
– User and password management
– User access rights management
Management of leases and maintenance contracts
Lease management
– Type and duration
– Inventory of fixtures
– Maintenance and repairs
– Documentary management
Maintenancecontracts
– Type of services (preventive, corrective, cleaning, etc.)
– Duration and frequency
– Document management
Leasing
– Type of leasing (operating and finance leasing)
– Purchase option
– Insurance
– Document management
Property management
Tenant and landlord management
Logistics
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Generator sales periodicals
– Invoices
– Subscription services
File management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for billing
– Linked to activity reports, staff schedules
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
E-1600
Administration
– User and password management
– User access rights management
Management of leases and maintenance contracts
Lease management
– Type and duration
– Inventory of fixtures
– Maintenance and repairs
– Documentary management
Maintenancecontracts
– Type of services (preventive, corrective, cleaning, etc.)
– Duration and frequency
– Document management
Leasing
– Type of leasing (operating and finance leasing)
– Purchase option
– Insurance
– Document management
Property management
Tenant and landlord management
Logistics
Purchasing, multi-currency
– Supplier management
– Product management
– Barcode management
– Management of ‘Expense, Sales’ accounts
– VAT by product
– Supplier management
– Supplier sub-ledger accounting
Purchase credit
– Management of goods returns (suppliers)
– Management of credit notes (suppliers)
– Management of open down payments (suppliers)
Sales customer management, multi-currency
– Customer management with reports
– Auxiliary customer accounting
– Quotations, order forms, work sheets, daily report
– Invoices, QR-code – IBAN pdf
– Management of several correspondents per invoice, personalized texts
– Sending quotations and invoices in pdf format by e-mail
– Collection – camt054 – iso : 20022
– Table of open invoices with reminders
– Graph
– Send documents by e-mail
Credit sales
– Management of goods returns (customers)
– Management of credit notes (customers)
– Management of open down payments (customers)
– Management of gift vouchers (customers)
Generator sales periodicals
– Invoices
– Subscription services
CRM / Customer Relationship Management
Planning
– Project planning
– Personnel planning
– Displayable by day, week, month, year, with time accounting
– Gantt chart.
– Linked to Human Resources, management of vacations, vacations, etc.
– Linked to Purchasing/Sales modules
– Linked to CRM, event management
– Linked to CMS, management of web pages and Shop products
Time-sheets
– Definition of services, by line and by project
– Settlement, choice of allocations for billing
– Linked to activity reports, staff schedules
File management
Customer files
– Centralized management of customers/suppliers
– Centralized management of debtor invoices/products by supplier
– Storage of documents relating to the file
– Management of dates assigned to schedules
– Centralized management of CRM files
– Centralized management of contracts generated by CMS
Project management
Project management, customers
– Project management / mandates / monetary vision
– Follow-up of offers, invoices, receipts, customers
– Follow-up of offers, invoices, receipts, suppliers
– This module can be linked to the Dossiers module.
Finance
General accounting, multi-currency
– Journal of entries
– Summary of accounts
– Customized accounts (analytical accounting)
– Accounts receivable and payable management
– VAT increment and settlements
– Final printout pdf
– Analysis by account
– VAT settlements
Invoice payments (suppliers)
–Payment schedule
– Accounts payable subledger
– Analysis of payments by period
– Depreciation management
– Standing order
Payment consolidation
–Postfinance OPAE-FDS – iso :20022
– Banks DTA (pain001) – EBICS – iso : 20022
Human Resources
HR-Employees (salaries)
– Choice of salary by trade
– Management of social security statements
– Management of employer charges
– Insurance documents
– Auxiliary accounting
– Linked with general accounting
HR-Time management
–Production time management
– Employee time management
– Worksheet management
HR-Scheduling and vacation balances
–Schedule, week, month, year, hours counting
With MCA Estate
Manage your business with peace of mind
MCA Estate, the Swiss management software for real estate professionals, meets the legal requirements for tenancy law imposed by Switzerland and its various cantons, to help you manage your real estate business.
Efficient management of your various leases, tenants, landlords and buildings with management of maintenance work and rent and service charge payments.
The software simplifies document and communication management by creating document templates for contracts, letters and invoices, and automatically sending e-mails or SMS messages.
- Management by building, property, tenant and owner
- Inventory via mobile application
- Heating statement
- Rent reviews
- Model contracts and letters
- Address book
Modular solution
Basic modules included with MCA Estate
ERP – CRM – CMS Module
Classic administrative management for your property management company, in line with Swiss real estate requirements, with heating statement and automatic calculation of rent adjustments. Track tasks and interactions with tenants, owners, janitors, creditors or other relations, with contact management and history. Lease or maintenance contract templates or standard letters of correspondence, creation of online maintenance request forms.
Planning Module
All schedule management, from appointments to employee timetables.
Guest Access Module
Secure guest access to an online space from a web browser containing various information and documents for owners, tenants or others.
Reporting Module
Real-time reports and statistics in graph or table format.
Additional modules
Additional modules can be added to the property management software. Feel free to check our modules page to see what options are available.
The benefits of flexible software
Easy integration and broad compatibility
- Quick and easy addition of modules and services, based on a single database
- Extensive interoperability with your third-party applications, your e-commerce tool, different OS (Windows, Mac, Android and Linux) and your third-party machines
Cloud computing and dematerialisation of processes
- Access to data anywhere and anytime
- Reduced infrastructure costs (IT equipment)
Shared work platform
- Synchronisation of documents and data with change history
- Different levels of access according to established profiles
Tailor-made
- Customisable and accessible (mobile, tablet, PC/Mac)
- Multilingual interface, adaptable to your company’s taste and colors (FR, EN, DE, IT)
High security, protection, availability and confidentiality of your data
Backup, access rights, data storage in Switzerland in a secure private cloud is a priority for MCA, bringing you :
- Increased confidence of your customers, suppliers and employees
- Reputation maintained
Complies with legislation & regulations
- Accounting and management of your operations in accordance with the latest legal standards.
- Compliance with ISO 20022, RGPD (General Data Protection Regulation), billing with QR-Code, etc.
Scalability and continuous improvement
- New features and regular application enhancements, which support good business practices and improve your operations
- New services offered in line with customer needs, market and technology trends
Key features
Efficient property management
Management of buildings and objects
MCA Estate allows you to manage all your building data. The building file includes the address of the building, the names and contact details of the various parties involved in the building (owner, janitor, manager), the list of rental properties or condominiums, insurance, maintenance contracts and work history, the owner’s bill and the heating bill.
You can also manage all data relating to rental or PPE properties, such as descriptive information (floor, surface area, volume), rental history, work history, etc.
Rental property management allows you to list vacant properties in order to publish advertisements.
Management of mandates
MCA Estate also allows you to manage client/owner data. The owner file compiles important information such as contact details, bank details, associated properties, insurance and the rates set for management fees and works.
You create your mandate contracts, specifying the duration and start date of management, and monitor your mandate files by managing renewals and terminations.
Rent and charges
MCA Estate automatically calculates rent adjustments based on current bank rate indices.
The software also adjusts expenses by automatically calculating the difference between the amount of expenses paid and the actual amount of expenses. It is then used to draw up a statement of charges for the tenant and to send reminders of charges if the tenant needs to regularise the situation.
Lease management
MCA Estate also facilitates the management of tenant data. The tenant file compiles all the important information about the tenant including contact details, bank details and the lease agreement.
You ensure the management of the tenants’ files, with the handling of the lease contract and any associated deadlines, the inventory of fixtures, the works in progress, the rent and service charge payments, as well as any requests from the tenant such as maintenance requests.
You administer all types of leases within the software. You create the lease contracts (or PPE) in accordance with the current Swiss standards, with a professional formatting.
You can handle lease terminations and renewals with the help of standard letters and automatic calculation of the associated deadlines for optimised processes.
MCA Estate can help you keep track of incoming and outgoing tenants, taking care of rental contracts, digital inventories of fixtures and fittings, and various letters to landlords and other recipients such as the tax office.
Mobile application
The mobile application enables you to consult all relevant information on the building and the property concerned from a smartphone or tablet during the inventory of fixtures.
The digital inventory of fixtures simplifies the process: you record your various observations directly in the mobile application, including photos if required.
The persons concerned can sign the document directly on the mobile device.
Once completed, the exit inventory of fixtures can then be compared with the entry inventory of fixtures to determine whether or not any work needs to be carried out.
Customer area
MCA Estate’s Guest Access module provides landlords and tenants with a portal enabling them to consult various information and documents (inventory of fixtures, lease contract, list of vacant properties, etc.) directly online.
It is also possible, for example, to create a maintenance request form for tenants in the tenant portal so that tenants can easily make a maintenance request online.
The requests will then be recorded in the form of a ticket using the CRM and integrated into the tenant file. You can then assess the demand and plan the necessary intervention.
Management of maintenance tasks
MCA Estate simplifies the monitoring of maintenance work on your buildings, from the initial report to the completion of the work and payment, with the management of requests for tender, work orders and payments to service providers and suppliers.
The software keeps a history of the work by building, object, tenant, etc.
Invoicing
You can easily draw up invoices for rental payments or fees, with a professional layout predefined by you.
Fees are calculated on the basis of pre-defined rates and services/hours provided, plus expenses and disbursements.
VAT management is easy because it is integrated into the software and can be configured according to the standards in force.
The management of unpaid bills is done within the software itself, with automatic alerts and reminders.
Employee management
Employees, whether administrative staff or janitors in charge of your various buildings, are also integrated into MCA Estate, and salaries and related deductions can be defined.
Hours can be managed in different ways: either with fixed hours, or with a stamper connected to the software, or with manual time insertion.
Holidays, paid leave and justified or unjustified absences are all integrated and can be set up according to your rules.
Communication with customers
The automated sending of e-mails and SMS allows you to communicate any information concerning your services to your tenants, partners and other contacts, whether it is for example notices of expiry, rent revisions or management reports.
Accounting
The accounting is integrated into your management: no need to re-enter all the data for the various balance sheets. MCA Estate integrates all accounts and manages inputs, outputs and expenses.
The software automatically manages the heating and management statements.
Report and analysis
Management reports allow you to analyse the data collected by the software. You can format them as you wish to remove the elements that interest you.
For example, you can evaluate occupancy and vacancy rates, or sales per tenant.
Quality service
The experts at MCA Concept can help you set up and manage your software.
By e-mail, telephone, videoconference or face-to-face, we answer your technical questions and parameterization requests.
Would you like to optimize your property management?
Receive a personalised offer
To summarize
MCA Estate real estate management software is a comprehensive solution designed to simplify and optimize the administrative management of properties and rentals in Switzerland.
This platform offers efficient management of buildings, tenants, owners, products, services, customers and suppliers, with advanced features such as barcode generation, QR-code invoicing, inventory management and much more.
MCA Estate meets Swiss legal requirements in terms of tenancy law, and offers tools for tracking maintenance work, rent payments and service charges.
What’s more, the software simplifies document and communications management by offering the possibility of creating document templates for contracts, letters and invoices, and automatically sending e-mails or SMS messages.
With its user-friendly interface, complementary modules, easy integration, extensive compatibility and enhanced security, MCA Estate is the ideal tool for real estate companies looking to optimize their management and improve their processes.
If you’d like to simplify the management of your real estate in Switzerland, don’t hesitate to request a personalized quote to take advantage of all the features of this high-performance management software.
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